Branch Administrative Assistant

2 weeks ago


Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

Job Profile:

Reporting to the Manager, Public Policy & Research, the Administrative Assistant shall oversee the functions and implementation of Branch Annual Work Plan.

Specific Duties and Responsibilities:

  • Performs administrative and general branch office management

  • Prepare and implement the Branch Annual Work Plan

  • Prepare and participate in Branch CPD Events

  • Participate in annual ICPAK CPD events

  • Maintain an up-to-date Branch Members Register

  • Plan and support Branch Executive Committee meetings

  • Prepare and submit to ICPAK Head Office quarterly status report on the affairs of the Branch

  • Coordinate communication between the Branch and Institute through the Branch Coordinator

  • Provide information by responding to queries brought to the Branch

  • Compile, sort and maintain an up-to-date file records of office activities, inventory, imprest account, business transactions and the data base systems

  • Receive payments for membership, and seminars and provide proper accounting and banking for all payments

  • Complete operational requirements by scheduling and assigning administrative projects; expediting work results

  • Participate in activities of the Institute in collaboration with the County governments at the Eastern Region in liaison with the Branch Coordinator

  • Participate in member recruitment drives in liaison with Branch Executive Committee and the Head Office

    Person Specifications:
    • Be a citizen of Kenya

    • Meet the requirements of Chapter Six of the Constitution

    • Possess a Bachelor of Commerce degree or any other business-related degree from a recognized university

    • Relevant post graduate qualification, i.e. a diploma or certification course

    • CPA qualification and membership to a professional body will be an added advantage

    • Minimum one (1) year of relevant working experience in Customer Relations or events management.

    • Terms of Service:

    • The successful candidate will be appointed on permanent and pensionable terms, in line with the Institute's Human Resource Policy. A competitive remuneration package will be offered in line with the terms of service for ICPAK Staff.

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