Assistant Project Manager at

1 month ago

Nairobi, Nairobi Area, Kenya Genesis Analytics Full time
Our purpose is to unlock value in Africa.

We use our analytical capabilities to improve decision-making and, through better decisions, to unlock substantial value for our clients and society.

While we are the largest economics-based consulting firm in Africa, we use a large number of techniques and approaches to achieve clarity for decision-makers.


ROLE:


The purpose of this role is to support with the administration of projects throughout the planning, implementation and dissemination cycle, including the maintenance of databases and financial support where needed.


Your role will encompass:
Supporting the consortium management processes across the allocated frameworks, ensuring adherence to all relevant policies and procedures.
Enhancement of consultant networks and databases, including vetting procedures, capacity building, expertise mapping and gaps analyses.
Search databases and networks for suitable CVs for all projects, upon request of the Project Managers.

Prepare subcontracts and raise requisitions, ensuring all staff and externals contracted to work on projects comply with all contractual obligations.

Make project-related travel, visa, hotel and logistical arrangements.
Assist with the coordination of security measurements, preparing corresponding forms accordingly.
Upload and maintain all documents and trackers as necessary, maintaining a meticulous filing system.
Organise workshops, conferences, seminars and training events.

Escalate issues to the Project Managers where needed; involvement in conflict resolution as required and solve issues efficiently throughout the project cycle.

Process purchase invoices and advance requests.
Keep project finance records and provide assistance in financial reporting as requested.
Provide training to new team members as appropriate, in regards to logistics and administration.
Support with any administrative and logistical queries from team members as they arises

Requirements
Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match.

Successful candidates for roles at Genesis:
Are passionate, self-motivated and energetic problem-solvers
Value integrity and exhibit ethical behaviour
Are analytical thinkers and fast learners with an excellent academic record.
Ability to be flexible with a desire to take on new challenges.
A self-starter, with the ability to work effectively as part of a team.
Ability to effectively prioritise a high number of tasks, work calmly under pressure, and to agreed deadlines.

Proven ability to work in a busy fast-paced environment, demonstrating a solutions driven and positive attitude that allows for initiative and resilience.

A highly organised and structured approach to work with meticulous attention to detail.
Demonstrable experience in managing your own workflow and ability to complete requirements within set timescales.
Ability to deal with people at all levels, evidenced in good relationship management.
High Level of numeracy, and familiarity with basic financial documents.
Demonstrable confident and clear communication skills, both written and verbal.
Proficient in the use of all Microsoft Office and Google suite applications.
Confident working across geographies, cultures and time zones.
Comfortable working with colleagues face-to-face and virtually

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