Program Officer

6 days ago


Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time
Job Title: Project Management Support Specialist

Provide operational support to a large multi-country project across a diverse sectoral portfolio, collecting, compiling, and analyzing information relevant to the overall project from multiple partners and sector areas of focus.

Key Responsibilities:
  • Support project management, deliver presentations, and lead meetings.
  • Review expense reports and invoices prior to management approval.
  • Develop and review purchase orders and subawards, working closely with internal technical, financial, and operational teams.
  • Lead assigned project tasks and oversee task completion.
  • Contribute to project design efforts and coordination across sector leads and partner organizations.
  • Research and provide inputs for project design by supporting other team members.
  • Synthesize existing information and data into an overarching summary of progress on key project activities.
  • Track trends in the project area and collect more sophisticated data.
  • May contribute to project budget development and refinement.
  • May conduct new hire onboarding on department procedures and administrative processes.
  • Participate in external events related to project and/or technical areas.
  • Serve as a mentor to other team members.
Programmatic Administration:
  • Assist in ensuring document management site is used appropriately by project teams and partners.
  • Liaise with the funder by supporting administrative tasks and assisting with the coordination of the contracting process.
Finance Support:
  • Read and interpret budget to understand tracking and suggest budget items/approach for tasks, projects, and country portfolios.
  • Draft sub-award packages and review sub-award packages and provide comments before submission for approval.
  • Manage the pre-award assessment process.
  • Liaise with subcontractors; facilitate partner/sub-award communication related to task completion and planning.
Requirements:
  • Full understanding of project/project management concepts and practices.
  • Basic knowledge in one or more of the technical areas of the project (health system strengthening, malaria, maternal and child health, social and behavior change, emerging infectious diseases, family planning/reproductive health, nutrition, WASH, gender, etc.).
  • Task level knowledge.
  • Working knowledge of concepts, practices, and procedures with project design.
  • Excellent oral and written communication skills.
  • Strong and demonstrated project/project management skills.
  • Ability to problem solve and implement corrective action as needed.
  • Ability to prepare reports and provide information to management in a timely manner.
  • Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
  • Must be able to read, write, and speak fluent English; ability to communicate in French preferred.
Education:
  • Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
  • Project management certification preferred.
Experience:
  • A minimum of 4+ years of relevant experience with projects management principles and practices.
  • Prior work experience in a non-governmental organization (NGO), government agency, or private organization, as well as working across countries.
  • International or Domestic (US) Program Development or Program management preferred.
Work Environment:
  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.
Technology to be Used:
  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
  • 10% - 25%

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