Program Officer
6 days ago
Provide operational support to a large multi-country project across a diverse sectoral portfolio, collecting, compiling, and analyzing information relevant to the overall project from multiple partners and sector areas of focus.
Key Responsibilities:- Support project management, deliver presentations, and lead meetings.
- Review expense reports and invoices prior to management approval.
- Develop and review purchase orders and subawards, working closely with internal technical, financial, and operational teams.
- Lead assigned project tasks and oversee task completion.
- Contribute to project design efforts and coordination across sector leads and partner organizations.
- Research and provide inputs for project design by supporting other team members.
- Synthesize existing information and data into an overarching summary of progress on key project activities.
- Track trends in the project area and collect more sophisticated data.
- May contribute to project budget development and refinement.
- May conduct new hire onboarding on department procedures and administrative processes.
- Participate in external events related to project and/or technical areas.
- Serve as a mentor to other team members.
- Assist in ensuring document management site is used appropriately by project teams and partners.
- Liaise with the funder by supporting administrative tasks and assisting with the coordination of the contracting process.
- Read and interpret budget to understand tracking and suggest budget items/approach for tasks, projects, and country portfolios.
- Draft sub-award packages and review sub-award packages and provide comments before submission for approval.
- Manage the pre-award assessment process.
- Liaise with subcontractors; facilitate partner/sub-award communication related to task completion and planning.
- Full understanding of project/project management concepts and practices.
- Basic knowledge in one or more of the technical areas of the project (health system strengthening, malaria, maternal and child health, social and behavior change, emerging infectious diseases, family planning/reproductive health, nutrition, WASH, gender, etc.).
- Task level knowledge.
- Working knowledge of concepts, practices, and procedures with project design.
- Excellent oral and written communication skills.
- Strong and demonstrated project/project management skills.
- Ability to problem solve and implement corrective action as needed.
- Ability to prepare reports and provide information to management in a timely manner.
- Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
- Must be able to read, write, and speak fluent English; ability to communicate in French preferred.
- Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
- Project management certification preferred.
- A minimum of 4+ years of relevant experience with projects management principles and practices.
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization, as well as working across countries.
- International or Domestic (US) Program Development or Program management preferred.
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- 10% - 25%
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