Medical Administrative Assistant

3 weeks ago

Nairobi, Nairobi Area, Kenya United Nations High Commissioner for Refugees Full time


Job Description

Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties:

Medical-Administrative:

Receive, review and route all incoming material, indicating priority items and place the information along with any background information with the digital medical file for the attention of the physician.Exercise absolute confidentiality when dealing with medical issues. Receive clients, arrange client consultations and respond to enquiries of a medical-administrative nature. Prepare correspondence of a medical and semi-technical nature. Provide administrative support to travel, training and other operational activities of the SMO if needed.Utilizing occupational health electronic record system.Process mission requests, recruitment, periodic and exit examinations and verify that the medical file is complete. Process requests for medical evacuations of staff.Handle all documentation relating to maternity leave, sick leave and, if necessary, forward sick leave notices to the administration. Consolidate statistics in respect of mortality and morbidity, evacuations, service incurred accidents, sick leave, compensation claims, and disability cases for the countries of responsibilities.

Nursing:

Perform medical travel advice.Administer recommended vaccines on a case-by-case basis (following standard operating procedures of the Medical Section which are based on World Health Organization and Centers for Disease Control recommendations) and record the administered vaccines on the international vaccination card and in the staff member's medical dossier.Provide support to the SMO in the planning, implementation and evaluation of health protection programmes concerning UNHCR staff.Assist SMO in the conduct of health hazard evaluations at duty stations through epidemiological survey, etc.; as well as in the implementation of interventions to address prevailing identified health problems.Provide training in first aid, BLS, ergonomics, and any other relevant health educational topic.Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).Perform other related duties as required.

Minimum Qualifications:

Education & Professional Work ExperienceYears of Experience / Degree LevelFor G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Language Requirements:

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Source:



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