Executive Support Professional

3 days ago


Nairobi, Nairobi Area, Kenya Orchid HR Full time

Job Description:

The Executive Assistant will provide high-level administrative support to the CEO, ensuring seamless day-to-day operations and helping to drive business success.

Key Responsibilities:

  • Administrative Support:
    • Manage the CEO's calendar, schedule meetings, and coordinate appointments.
    • Prepare and edit correspondence, presentations, reports, and other documents.
    • Handle phone calls, emails, and other communications on behalf of the CEO.
  • Meeting Coordination:
    • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
    • Assist in the preparation of materials for board meetings and other important events.
  • Travel Management:
    • Arrange and manage travel itineraries, accommodations, and logistics for the CEO.
    • Ensure all travel arrangements are cost-effective and aligned with company policies.
  • Confidentiality and Discretion:
    • Handle sensitive and confidential information with utmost discretion.
    • Maintain confidentiality of all corporate, personnel, and research matters.
  • Project Assistance:
    • Assist the CEO with special projects and research as needed.
    • Provide support in the planning and execution of company events and initiatives.
  • Office Management:
    • Oversee office supplies, equipment, and facilities to ensure a well-functioning work environment.
    • Coordinate with other administrative staff to support office operations.
  • Qualifications:
    • Bachelor's degree in business administration or related field preferred.
    • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Exceptional organizational and time management skills.
    • Strong verbal and written communication skills.
    • Ability to work independently and as part of a team.
    • High level of professionalism and discretion.
    • Strong problem-solving skills and attention to detail.


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