Procurement and Finance Coordinator

Job Purpose:

The Procurement and Finance Coordinator role involves supporting both the financial and procurement functions within an organization by managing day-to-day tasks like preparing purchase orders, processing invoices, reconciling accounts, tracking expenditures, and ensuring compliance with company policies regarding spending and financial reporting.

Key Responsibilities:

• Monitoring the day-to-day financial operations, including invoicing, payroll, and other transactions.
• Documenting financial transactions and submitting detailed reports to senior executives.
• Researching and analyzing financial reports to provide insightful information and expectations to senior executives.
• Preparing payments to suppliers, government, payroll, and other service providers through verifying documentation and requesting disbursements.
• Ensuring compliance with state and local financial legal requirements by studying existing and new laws, advising management on needed actions, and enforcing adherence to requirements.
• Reconciling all financial discrepancies and maintaining accounting controls by preparing and implementing policies and procedures.

Skills and Qualifications:

• Certified Public Accountant.
• Quick books proficiency.
• Degree or diploma in Business Management, Commerce, or any other business-related course.
• Demonstrated experience in the implementation of financial and procurement management systems, including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems.
• Organizational skills and ability to multitask.
• Diplomacy and sensitivity when dealing with clients.
• Reliable and able to work under pressure and on their own initiative following compulsory rules and procedures.