Executive Assistant Career Opportunity

6 hours ago

Nairobi, Nairobi Area, Kenya beBee Careers Full time

Key Job Duties:

  • Calendar management: Schedule appointments and coordinate meetings efficiently.
  • Office administration: Oversee operational tasks to maintain optimal office performance.
  • Documentation: Prepare meeting briefs, minutes, and reports.
  • Support services: Provide personal assistance to the Partner.
  • Representation: Represent the Partner and management in various meetings.
  • Leadership: Assume key leadership responsibilities.
  • Communication: Handle reception and corporate communication.
  • Mail and phone: Attend to mail, phone calls, and other corporate communication tools.
  • Secretarial duties: Perform secretarial tasks for the Partner and staff members.
  • Budgeting: Prepare Petty Cash and administrative budgets, track resource utilization.
  • Payment management: Ensure timely payment of bills.
  • Logistics: Coordinate travel arrangements, accommodations, and visas.
  • Maintenance: Manage maintenance, repairs, and operational issues.
  • Liaison services: Act as the key liaison contact for the office between stakeholders.
  • Staff supervision: Supervise staff, handle their issues, and delegate tasks.
  • Financial management: Invoice and collect payments in a timely manner.
  • Business development: Contribute to bid preparation, tender proposals, and presentations.
  • Event planning: Participate in planning office events such as tournaments and sponsorships.

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