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Procurement Professional

1 week ago

Nairobi, Nairobi Area, Kenya Emerge Egress Consulting Full time
Job Description

Emerge Egress Consulting is a leading HR Management & Training Consulting Firm based in Nairobi, established in 2017. Our focus lies in Recruitment, Business Strategy, Marketing Strategy, and Training Programs for various sectors. We partner with clients across multiple industries to meet their diverse needs.

Role Objective:

We are seeking a highly skilled Procurement Officer to oversee end-to-end procurement activities in our client's healthcare facility in Nairobi. This role involves managing procurement plans, budgets, and processes to ensure seamless delivery of goods and services.

  • Assist in preparing annual budgets and procurement plans.
  • Manage contracting processes from initiation to closure, maintain suppliers' registers, and ensure fairness and transparency in tender processes.
  • Receive, inspect, and accept/reject goods according to specifications, quality, quantity, and price on Local Purchase Orders.
  • Maintain operational standards aligned with Hospital policies and protocols, adhering to procurement best practices.
  • Ensure compliance with procurement regulations and company policies.
  • Monitor supplier performance, review new supply chain practices, and develop supply options and contingency plans to avoid stockouts.
  • Meet with suppliers to discuss performance metrics and production forecasts.
  • Source organizational requirements competitively and develop cost forecasts.
  • Monitor market trends, prices, and quality factors affecting supplies.
  • Ensure cost-effective spending while maintaining specifications and quality.
  • Assist in disposing of obsolete assets through auctions, tenders, or trade-ins to optimize storage space.
  • Develop and implement supply chain procedures and systems for efficiency.
  • Conduct supplier evaluation, tender evaluation, and vendor database management.
  • Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
  • Monitor, track, and expedite all procurement activities and delivery status of goods/services.
  • Maintain effective store management, monitoring expenses charged to appropriate departments.
  • Issue RFQs, receive and evaluate purchase requirements.
  • Raise, process, and dispatch Local Purchase Orders.
  • Follow up on issued and overstayed orders, deliveries as required.
  • Organize samples, testing, and evaluation of new products.
  • Maintain cordial supplier relationships and coordinate vendor disputes.
  • Analyze bids received to identify the best response meeting requirements and aligning with Hospital's procurement policy.
  • Conduct commercial negotiations.
  • Proactively update on stockouts, oversee stock levels and logistics, and monitor price changes.
  • Contribute to developing and creating procurement procedures and practices as needed.
  • Perform additional duties as assigned.