Office Operations Coordinator

7 days ago

Nairobi, Nairobi Area, Kenya beBee Careers Full time

Job Description

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We are seeking an experienced Office Operations Coordinator to join our team. The ideal candidate will be responsible for providing administrative support, managing office operations, and maintaining accurate records.

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The successful candidate will be responsible for:

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  • Providing administrative support to ensure smooth office operations;">
  • Managing orders, making accurate physical and system recordings, and relaying information immediately to the factory for processing;">
  • Maintaining accurate data entry and proper maintenance of the POS, taking note of payments and debts;">
  • Ensuring accurate record-keeping of KRA Stamps and management of the same;">
  • Issuing ETR Receipts for every purchase with KRA Stamps;">
  • Ensuring all deliveries are accompanied by an invoice or receipt;">
  • Maintaining well-groomed and clean appearance;">
  • Reporting concerns or complaints raised by clients to the Managing Director;">
  • Assisting the team in the production process when called upon to ensure smooth flow and avoid delays;">
  • Maintaining accessible and organized supplier, customer, and vendor files;">
  • Processing payments, reviewing expenditure, contracts, and administrative budgets;">
  • Communicating budget variances;">
  • Financial data input and reconciliations using accounting software;">
  • Contacting clients and sending reminders for timely payments;">
  • Administering and reconciling petty cash;">
  • Overseeing office supplies, ordering, inventory management, and examining expenses submitted by employees;">
  • Supervising administrative staff and distributing responsibilities;">
  • Participating in tender preparation and keeping government certification annual renewals up to date.">
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Key Responsibilities

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The key responsibilities of this role include:

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  • ">
  • Coordinating office operations and ensuring smooth day-to-day activities;">
  • Managing and maintaining accurate records, including KRA Stamps and financial data;">
  • Providing administrative support to ensure efficient office operations;">
  • Communicating effectively with colleagues, clients, and suppliers;">
  • Developing and implementing processes to improve office efficiency and productivity.">
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Requirements

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To be considered for this role, you must have:

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  • ">
  • Excellent organizational and communication skills;">
  • Ability to work accurately and efficiently under pressure;">
  • Basic knowledge of accounting principles and practices;">
  • Experience with financial data entry and reconciliation;">
  • Proficiency in Microsoft Office and Google Suite applications;">
  • Ability to maintain confidentiality and handle sensitive information with discretion;">
  • Flexibility to adapt to changing priorities and deadlines;">
  • Strong problem-solving and analytical skills;">
  • Capacity to work effectively in a team environment.">
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What We Offer

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We offer a competitive salary package, opportunities for career growth and development, and a dynamic work environment that values teamwork and innovation.

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