Events Planner

Events Planner Vacancy-Nairobi

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective
A creative and detail-oriented Events Planner is needed by one of clients in Nairobi.
They will be in charge in the end-to-end Events Management to satisfy both the corporate and individual clients. They should be up to date with the latest trends and industry standards.

Core Duties and Responsibilities

• Conceptualizing and implementing event concepts and themes.

• Preparing event budgets, quotations and processing invoices.

• Coordinating all logistical elements of the event.

• Managing set-up, tear-down, and clean-up operations.

• Anticipating attendee needs and making preparations against potential risks.

• Developing post-event reports on the effectiveness of each event.

• Coordinated and executed a range of events, including corporate meetings, weddings, conferences, and special occasions.

• Liaised with clients to understand their event objectives, preferences, and budget

• Sourced and negotiated with vendors, such as caterers, venues, entertainers, and decorators.

• Created detailed event proposals and timelines to ensure all elements are aligned with client expectations.

• Managed event budgets, ensuring cost-effectiveness and client satisfaction.

• Preparation of timely reports.

• Engaging in all events promotional and marketing efforts.

• Seeking sponsorships as needed whilst also developing different ideas to bring revenue.

• Managing end to end events aspects.

• Addressed and resolved any event-related issues or emergencies promptly.

• Conducted post-event evaluations to assess the success of the event and gather feedback for improvement

• Maintaining partnerships with vendors and overseeing the set-up, execution and closure of events.

• Managing and budgeting for funds allocated efficiently and effectively.

• Reviewing quotation and approving payments

• Identifying clients' requirements and expectations for each event.

• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelors Degree in Hospitality, Communication, or related field.

• At least 4 years relevant experience.

• Certifications in event planning or related fields is an added advantage.

Key Competencies

• Highly creative and great at concept planning.

• Admirable organizational and multitasking abilities.

• Expert time management skills.

• Impeccable attention to detail.

• Problem Solving skills

• Financial savvy, with the ability to adhere to plan budgets.

• Strong communication and interpersonal skills.

• Ability to work under pressure.

• Impressive customer service skills.

• Leadership and teamwork abilities.

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