Finance and Administration Manager

About Trócaire 

Trócaire is an International NGO. We work with local partners in the world's most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:  

• Promote Access to Justice;  
• Achieve Climate & Environmental Justice;  
• Ensure Women & Girls' Protection, Voice & Influence;  
• Save Lives and Protect Human Dignity and  
• Mobilise the Public on the island of Ireland to achieve Global Justice. 

Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.

Since 2011, Trócaire has responded to the protracted humanitarian crisis in the South Kordofan, Sudan through the national/local organisations. This has been achieved through a hybrid arrangement of remote support from Nairobi, Kenya and on the ground presence. Trócaire works with five national partners. Our programme focuses on the provision of humanitarian assistance in the current context of the displacement crisis, delivering integrated health and nutrition services to remote communities and in strengthening food security, livelihoods and resilience. The programme is also responding to a rising health need in neighbouring Blue Nile State.

The Finance and Administration Manager plays a pivotal role within the Country Management Team, providing high-level strategic financial oversight and proactive support across the full breadth of the country programme's finance and administration. The role is responsible for ensuring effective oversight, coordination and support to country programme leadership in the areas of finance, budgeting, forecasting, reporting, and administration of policies and procedures, enabling smooth operations and informed decision-making.

You will report to Country Director and technical support from Headquarter based International Accountants. The job opportunity will be offered on a fixed term contract for 2 years and is based in Nairobi with occasional travel to Sudan. As part of your role, you will manage a team of 3 professionals (Admin & Logistics Officer, Finance Officer and Programme Accountant).

Key Responsibilities

Organisational Financial Controls & Reporting

• Input into preparation of the annual country budget and quarterly budget reviews (programme, cost recovery and programme support elements).
• Proactively manage foreign exchange risk in country and partner budgets. 
• Analyse, prepare and submit, to Trócaire HQ, country cash flow projections in line with various budgets.
• Provide strategic finance leadership to Sudan management team through analysis of financial information including budget vs expenditure, monthly tracking, exception reporting etc.
• Build strong working relationship with HQ finance team. Attend and actively contribute to Global Finance meetings as required. 

Institutional Funding

• Strategic risk management of multiple institutional funds including development of solutions to mitigate any implementation issues, scenario planning and risk assessment of funding opportunities. 
• Lead on development of institutional donor proposal budget preparation process and donor financial reports in coordination with Programme and Finance colleagues, the Business Development and Grants Manager, and relevant programme colleagues.
• Plan and coordinate institutional donor project external audits.
• In coordination with the Business Development and Grants Manager, provide all relevant information for institutional donor due diligence processes.
• Ensure that all institutional donor fund cost recovery is implemented, reviewed, and updated as agreed by the Country Management Team.
• Provide a strategic analysis of the country budget, regarding the projected income from external donors.
• Maintain a live repository of donor financial compliance requirements and ensure these are being met.
• Finance lead point of contact with Institutional funders regarding financial compliance.  Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure.
• Ensure that the partner grants transfer mechanism (using the cash/fund transfer agencies) is reviewed, updated, and implemented

Finance and Governance in Partner Organisations

• Coordinate with programme & finance staff by reviewing partners' project financial reports and providing financial information for decision-making.
• Ensure partner financial capacity assessment and lead partner financial capacity building process.
• Coordinate the Programme Finance calendar of quarterly and annual reporting of project and programme expenditure to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual and donor compliance requirements.
• Lead the provision of financial technical support to partner organisations, ensuring they are aware of the financial standards and requirements, and have adequate technical capacity. Where partners may need further support, provide guidance to the programme accountants on the framework for capacity strengthening.

Other responsibilities

• Deliver tailored finance trainings to staff and partner organisations specifically on Agresso and major IF donors' compliance requirements in coordination with Programme Accountant.
• Ensure Trócaire's performance management system, demonstrating high standard of accountability and transparency.
• Develop and maintain good professional relationship with colleagues, service providers and staff of other agencies.
• Ensure compliance with all Trócaire policies and procedures, and that the Finance team adhere to organisational policies such as (HR policies, Safeguarding policies, etc).
• Lead recruitment of finance staff as required.
• Ensure appropriate induction and performance management process in the finance team.

Experience:

• Minimum eight years profession experience in a finance role, including proven experience (at least 5 years) in a managerial role.
• Prior experience of managing the finances for large budgets including the reviewing and preparation of financial reports.
• Prior experience of managing large donor budgets and extensive knowledge of donor compliance requirements.
• Experience of working with multi-currency budgets and foreign exchange risk management.
• Prior experience of working with EU grants would be desirable

Qualifications:

• Accounting, commerce or business administration degree from a leading university.
• Professional accountancy qualifications e.g. CPA, ACCA or CIMA (proof of qualification required).

Technical/Professional skills:

• Previous experience in a recognised accounting package e.g. Sage, Agresso, SAP or other.
• Excellent Excel skills including financial modelling.

Qualities

• Flexibility and adaptability
• Strong coordination skills specifically with the ability to effectively coordinate with local partners and among internal team members (technical, finance, management).
• Ability to transfer skills and knowledge through, training and mentorship
• Excellent interpersonal and communication and networking skills, including the ability to relate across different organisational functions, structures, levels, and culture.
• Understanding of, and empathy with, the role of the Catholic Church in development.
• A strong commitment to social justice, and an empathy with the ethos and work of Trócaire.
• A commitment to strengthening and supporting the work of local partners.

Safeguarding – Preventing Abuse and Exploitation

Trócaire is committed to safeguarding people from exploitation and/or abuse by our employees or others working on our behalf or as a result of our programmes or activities. Trócaire has specific policies on this commitment (including a Global Code of Conduct, Global Safeguarding Policy) which outlines the expected behaviour and the responsibility of all employees, consultants and other organisational representatives. As an employee of Trócaire you are required to abide by these policies. More information on Trócaire's safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here

What we can offer you:

Trócaire offers a competitive package of salary and benefits including pension scheme and life assurance. Local terms and conditions apply. We have an excellent range of work life balance friendly policies

[1]To be considered for this role, you must already hold the necessary legal permissions to work and live in Kenya. Regrettably, we cannot offer work permit sponsorship or relocation assistance for this role.

Closing date: 17th December 2025