HR & Administration Assistant

1 day ago

Nairobi Kenya Stratostaff East Africa Full time 30,000 - 60,000 per year

Job Title: HR &Administration AssistantLocation:        Mombasa, KenyaEmployment Type:   ContractPROFILEINTRODUCTION Our client,an InternationalIndependent Commodity and Cargo inspection, testing and consultancy Companylocated in Mombasa, Kenya, which focuses on establishing an international hubfor servicing its esteemed clients seeks tobring on board an HR & Administration Assistant who will provideadministrative support to the HR and Administration Department. ROLES AND RESPONSIBILITIES  Assist HRM in creating awarenessamong staff and addressing issues that arise in the policy document from timeto time.Updating HR databaseMaintain employee records both softand hard copies,Assist in payroll preparation byproviding relevant data like new hires,Coordinate departmental meetings,Ensure that all agreed reports areprepared and submitted in good time, maintaining a high degree of accuracy inthe reports.Inspection of the vehicle to ensureit's in good condition and availability of all necessary tools for its use inevery handover process,Receiving and checking the generalmaintenance form before the vehicle proceeds to service/repairs and follow upto completion of the process,Liaise with the Accounts and Admin onvehicle servicing,Help drivers in writing incidentreports,Consult and check vehicle conditionafter servicing.Ensure proper office housekeeping,Assist in purchasing officeconsumables,Promptly address the challenges asthey arise.Address staff queries accordingly,Convey relevant, accurate, andverified information to staff,Filling of all staff documents intheir respective files, including checking on missing documents from stafffiles,Filling of Vehicle hand over andmaintenance forms,Ensuring all HR documents areproperly filled.Sendingupdates to insurance and following up on the necessary renewals anddocumentation RequirementsDegree in business management -relatedarea.Diploma in Human Resources Managementwill be an added advantage1 to 2 years of general businessexperience, Human Resources experience preferred.Good knowledge of company operatingand people policies and procedures.Good knowledge of principles andprocedures for recruitment, selection, training, compensation and benefits,employee relations and negotiation, and HRM Information systems.Good knowledge of administrative andclerical procedures and systems such as computers, managing files and records,designing forms, and other office procedures.Knowledge of business and managementprinciples involved in strategic planning, resource allocation, human resourcesmodeling, leadership technique, and coordination of people and resources.Working knowledge of employment andlabour institutions laws including statutory requirementsAdhere to company policy andprocedures at all times.Ensure client and companyconfidentiality at all timesContribute to the profitability ofthe company by keeping expenses/overheads down. Attend company events whereappropriate.Reviewall practices on an ongoing basis for opportunities for continuous improvement.

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