head of supply chain, facilities, and administration

5 days ago

Nairobi, Nairobi Area, Kenya CIC Insurance Company Full time $90,000 - $120,000 per year
PURPOSE:

PRIMARY RESPONSIBILITIES:
  • Strategic Leadership and Planning
  • Develop and implement integrated strategies for supply chain, facilities, and administration that align with the Group's operational and financial goals
  • Lead policy development for procurement, asset management, administration, and office operations
  • Develop KPIs and performance dashboards to monitor service levels, cost efficiencies, and compliance
  • Automation of procurement workflows, asset tracking, and facilities management to enhance efficiency, visibility, and compliance across the Group's operations
  • Procurement and Supply Chain Management
  • Oversee end-to-end procurement processes, including sourcing, tendering, evaluation, contract management, and supplier performance monitoring
  • Lead negotiations for major contracts to optimize value for money, quality, and service delivery
  • Drive supplier segmentation, risk assessment, and compliance with Group procurement policies and public procurement requirements where applicable
  • Collaborate with user departments to ensure timely procurement and distribution of goods and services
  • Logistics and Inventory Oversight
  • Oversee logistics planning, and inventory control for supplies, promotional materials, and operational stock
  • Ensure accurate and efficient stock reconciliation, movement tracking, and periodic stock audits
  • Implement automation and technology to streamline inventory and logistics operations
  • Facilities Management
  • Ensure safe, functional, and well-maintained offices and facilities across all Group locations
  • Manage preventive and reactive maintenance, utility services, and lease administration in coordination with Legal and Finance
  • Drive sustainability and energy efficiency initiatives across the Group's buildings and offices
  • Administration Oversight
  • Oversee administrative operations including cleaning, security, travel coordination, equipment allocation and disposal, courier services, and office support
  • Ensure proper allocation, usage, tracking, and disposal of office equipment such as laptops and printers, in liaison with ICT and Finance
  • Provide guidance to the Administration Manager in planning and improving administrative services
  • Financial and Compliance Oversight
  • Prepare and manage the departmental budget including procurement savings targets, facilities maintenance, and admin costs
  • Ensure full compliance with internal controls, procurement regulations, and audit requirements
  • Mitigate operational risks by implementing appropriate controls, SLAs, and emergency response measures
  • Team Leadership and Development
  • Lead and mentor a high-performing team across supply chain, facilities, and admin functions
  • Oversee performance appraisals, capacity-building initiatives, and succession planning
  • Foster a culture of accountability, customer focus, and continuous improvement

Academic And Professional Requirements
  • Degree in Supply Chain Management, Procurement, Engineering, Business Administration, or related field
  • Master's degree or professional certification (e.g. CIPS, CSCP, IFMA) is an added advantage

Experience Required:

Skills and Competencies
  • Experience working in a regulated industry and managing multi-site operations preferred
  • Strong strategic thinking and operational planning
  • In-depth knowledge of supply chain, procurement, facilities, and administration
  • Excellent contract negotiation and supplier relationship management skills
  • Strong leadership and people development capabilities
  • High level of integrity, financial acumen, and problem-solving skills
  • Proficiency in ERP systems (e.g. Microsoft Dynamics AX) and supply chain tools

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