Accounts Assistant, Financial Control Office

Financial Control Office

Entity

Aga Khan University Hospital, Nairobi

Location

Nairobi, Kenya

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Coordinator, Treasury Section in the Financial Control department, Finance Division at Aga Khan University Hospital, Nairobi.

Job Purpose:

Maintain treasury accounting function for AKUH, N. by ensuring efficient use of available cash flow, maintaining bank reconciliations, and investment management, assist finance manager in internal and external audits.

Key Responsibilities:

Bank reconciliations:

· Ensure accurate and timely preparation of bank reconciliations to be submitted for review as per KPI.

· Ensure that all reconciling items are followed up and closed on before the following months'

Recording of cash/direct transfers

· Daily download of direct banking receipts (incoming payments through bank transfers) and sharing with account receivables (Debtors)

· Record and reconcile Direct payment transactions (Receipts paid through bank transfers) accurately and promptly in MT system.  Preparing reconciliations for any unrecorded miscellaneous transactions in the GL control accounts.

· Perform regular reconciliations of Direct banking control accounts to ensure   accuracy and identify discrepancies.

· Investigate and resolve any variances in a timely manner, collaborating with relevant departments or external parties when necessary.

· Make follow-up with debtors on any unreceipted directs resulting from the daily banking reports shared to the debtors and escalate to Treasury coordinator and Finance manager over a week old   unreceipted directs as per the escalation matrix.

· Prepare reports summarizing reconciliation results for management review.

· Ensure the Meditech facility-wide report is fully accounted for weekly.

· Liaising with accounts receivable to adequately plan for cash collections and cash flow planning.

Audits:

· Prepare audit schedules and ensure these are ready for annual audits

· Retrieve files for review by auditors as may be requested by the audit team

· Respond to audit queries asked by the auditors during the field audit

Payment processing:

· Process and initiate payments (Cheque writing) including wire transfers, transactions, and checks.

· Verify accuracy of payment documentation and ensure compliance with internal policies.

· Ensure all payments are approved as per the payment approval matrix.

· Assist treasury accountant in LC documents preparation.

· Negotiate for spot deals

Other duties:

· Fixed deposits\: Facilitate renewal/liquidation of matured FDR and posting of interest provisions for FDR

· Daily update the currency files in People Soft Financials system.

· End month GL closing activities:  assist the Finance Manager in active participation of end month closing activities relating to Treasury by ensuring that all JVs and transactions are accurately recorded by closure of the month.

Qualifications and skills requirements:

· Bachelor's degree in accounting/finance

· Professional training ACCA / CPA II

· More than 3 years of professional experience

· Excellent computer accounting skills

· Excellent organizational, communication and interpersonal skills

· Technical skills in accounting applications and MS Excel

· Excellent in analytical skills

· Excellent Excel and spreadsheet skills.

· A person of high integrity with a positive attitude towards work.

· Able to work flexible/long hours as and when required, with minimal supervision, has initiative and is proactive

· High self-drive

· A team player who is Solution oriented