Operations Officer – Advertising at Corporate Staffing

2 months ago

Nairobi, Kenya Corporate Staffing Full time

Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.
Responsibilities:
Project Coordination.

Collaborate with account managers, creative teams, and clients to understand project requirements and timelines.
Coordinate project schedules, deadlines, and deliverables to ensure timely completion of projects.
Monitor project progress and proactively identify and address any issues or bottlenecks.

Resource Management.

Manage resources such as personnel, equipment, and materials to support project needs.
Coordinate with internal departments to allocate resources efficiently and optimize utilization.
Anticipate resource requirements for upcoming projects and plan according

Workflow Optimization.

Assist in streamlining operational processes and workflows to improve efficiency and productivity.
Identify opportunities for automation or process improvements to enhance operational effectiveness

Budget Management.

Assist in budget planning and monitoring for projects and operational expenses.
Track expenditures, reconcile invoices, and maintain accurate records of financial transactions.
Collaborate with the finance department to ensure adherence to budgetary guidelines and financial goals.

Vendor Management.

Liaise with external vendors, suppliers, and contractors to procure goods and services as needed.
Negotiate contracts, pricing, and terms with vendors to achieve cost savings and value-added benefits.
Evaluate vendor performance and maintain positive relationships to ensure reliable and high-quality service delivery.

Quality Assurance.

Implement quality control measures to maintain high standards of deliverables and customer satisfaction.
Conduct regular reviews and inspections to identify and resolve any quality issues or discrepancies.
Monitor client feedback and incorporate improvements to enhance service quality and exceed expectations


Qualification and Skills:

Bachelor’s degree in Business Administration, Operations Management, or a related field.
Proven experience in operations management, project coordination, or similar roles within the advertising or marketing industry.
 Proficiency in project management tools and software (e.g. Microsoft Project).
Knowledge of budgeting, financial analysis, and procurement processes
Outstanding interpersonal and communications skills; ability to communicate effectively with technical and non-technical audiences.
 A team player with outstanding communication and interpersonal skills.
Comprehensive understanding of internal and external control environments.
Excellent leadership and teamwork skills.

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