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Finance and Budget Assistant at United Nations Office at Nairobi
3 months ago
United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.
Responsibilities
BUDGETING:
Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
Assists managers in the elaboration of resource requirements for budget submissions.
Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
ACCOUNTING:
Creates accounts payable financial documents in line with the financial rules and regulations.
Reviews and analyses of various accounting data, financial statements input and preparation of reports.
Prepares supporting financial documents and ensures completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations before submission to Supervisor.
processes accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
Analyses and clears open item managed accounts (OIM) in the ERP system (Umoja), initiate and coordinate corrective follow on action.
Performs reconciliation of general and sub ledger accounts and clears suspense accounts.
PAYROLL AND BENEFITS ADMINISTRATION:
Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool); Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting;
Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.
Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.
GENERAL:
Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Maintains and keep up-to-date files.
May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
Performs other related duties, as assigned.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other related duties, as assigned.
Requirements
Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
Completion of secondary education/ high school diploma is required. Supplemental courses/ training in finance, administration, project management or related field is desirable. A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.
Work Experience
A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience with the Human Capital Management (HCM) module of SAP, PeopleSoft, or similar ERP system is required. Experience in processing payroll in an international organization is desirable. Experience working with a large global organization's systems and procedures is desirable. One (1) year or more of experience in data analytics or related area is desirable.
