Senior Human Resources Assistant at

3 weeks ago

Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.


RECRUITMENT AND PLACEMENT
Provide supervision as the cluster team lead to general staff in the Consultants and individual contractor support desk.
Post job openings, review and placement of consultants and individual contractors.
Process and dispatch consultant contracts.

Participate in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.

Assist in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.

Provide input into policy development for the HR policies of non – staff and staff in the General Service and related categories.

Assist in organizing and coordinating competitive recruitment examinations.
Oversee the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Review and process personnel actions through Umoja. Advise staff and non – staff on visa matters.

STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING
Lead training facilitator to staff and clients on consultant and individual contractor policy and processes.
Assist in the development of career development programme. Assist in the organization and conduct of training courses and workshops.

CLASSIFICATION
Assist in reviewing and processing requests for classification.
Provide advice and answers general queries on classification procedures and processes.

GENERAL
Assist in providing documentation and background materials relating to statistics and reports.
Supervise the maintenance of automated databases and the centralized systems.
Conduct research on precedents, policy rulings and procedures.
Supervise compilation and preparation of statistical reports on HR related issues.
Conduct exit interviews for separating staff and assists him/her in final arrangements.
Assist in the preparation of information circulars for HR related issues.
Undertake research on a range of HR related issues and prepare notes/reports.

Provide general office support services; process, draft, edit, proofread and finalize for signature/approval, a variety of correspondence and other communications, set up and maintain files/records (electronic and paper), schedule appointments/meetings, monitor deadlines, etc.

Prepare written response to queries concerning HR related matters.
Train and provide supervision to new and lower-level staff in the unit.

Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assist with visualizations and updating information material such as web pages or brochures.
Perform other relevant duties as required.

Competencies

PROFESSIONALISM:

Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.

Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
Ability to apply knowledge of various United Nations administrative, and human resources rules and regulations in work situations.
The ability to perform analysis, modeling and interpretation of data in support of decision-making.
Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others.
Places team agenda before personal agenda.

Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments.
Adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning.
Monitors and adjusts plans and actions as necessary.
Uses time efficiently.

Requirements
Education

Completion of secondary school/High school diploma or equivalent is required.
Supplemental training in human resources, administration, or related area is required.
Bachelor's degree in human resources, business administration and other related area is desirable.

Job - Specific Qualification

Certification in human resources at the diploma level or equivalent is desirable.
Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or similar is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in human resources management, administrative services or related area is required out of which three (3) years should be in recruitment.

The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level University degree.

Experience with Enterprise Resource Planning System (ERP) such as Umoja or similar is required.
Work experience with PeopleSoft System such as inspira or similar is required.

A minimum seven (7) years of hands-on experience in recruitment as a recruiter at the United Nations or similar international organization is desirable.

Experience in handling a large portfolio of multi-cultural clients located in multiple geographical locations is desirable.
Experience in managing a team of human resources assistants is desirable.

Experience in handling the recruitment of consultants and individual contractors in the United Nations or similar international organization is desirable.

Work experience of one (1) year or more in data analytics or related area is desirable.

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