Office Admin

4 weeks ago

Nairobi, Kenya Verde Edge Consulting Ltd Full time

JOB SUMMARY

Key Purpose of the job To provide admin & clerical  duties while ensuring smooth running of the office and supporting the advocates in their duties.QualificationsDegree in business management or relevant area of studyProficiency with ERP system, MS Office, PowerPoint with good typing speed and a high rate of accuracy.Knowledge of office management & proceduresKnowledge of legal business principles or experience in law firm, is an added advantageProven experience in a similar position minimum 3 yearsExcellent written and oral communication skillsCourteous and professional demeanor with strong sense of discretionAble to effectively prioritize, multitask effectively and meet deadlinesMature & able to work as a team with advocates and staff with minimum supervision

RESPONSIBILITIES

Welcoming and managing visitors/clients in the office, on telephone or email; answering or directing inquiries.Record and monitor court appearance dates in the master diary and e-calendar.Maintain advocates calendar by planning and scheduling conferences, teleconferences, meetings and travel.Responsible for file bring ups, on line file & physical file managementDraft, prepare, review, verify, and dispatch correspondence, reports, pleadings, contracts and other legal and office documents.Receiving and processing of incoming correspondence, reports, pleadings, contracts and other legal and office documents.Initiating telecommunications; organizing client conferences, and meetings.Prepare and keep records for income, expense and manage the petty cash.Prepare and submit payment of staff’s statutory deductions and monthly tax returns and payments.Assist the Accountant with basic book keeping and audit preparationSchedule, notify other staff, attend and take minutes at office meetings.Maintain office supplies by checking stocks; placing and expediting ordersEnsure smooth operation & maintenance of all equipment and good management of office utilities   Ensure the office is clean and tidy daily and arrange for thorough professional cleaning regularlyMaintain client confidence by keeping client/advocate information confidential.

REQUIRED SKILLS

Scheduling, Reporting, Office administration, management, Answering telephones and call management, Calendar management, Secretarial work

REQUIRED EDUCATION

Bachelor's degree

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