Assistant Facilities Manager at

2 weeks ago

Nairobi, Nairobi Area, Kenya JLL Full time
JLL Spark is dedicated to transforming the real estate industry through technology-based innovation. JLL Spark provides the nimbleness of a startup backed by JLL's expertise and resources.

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

What This Job Involves

Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
Monitor and maintain office equipment and supplies
Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements
Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training

Travel/Visitors' support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.

Assist in the organizing of internal and external Client events
Managing the quality of conferencing facilities
Manage food and kitchen facilities – provide direction to housekeepers
Raise purchase orders
Manage Wiki pages and other communication channels for the site(s)
Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
Responsible for all other duties and tasks as assigned

Every day is different, and in all these activities, we'd encourage you to show your ingenuity
Sounds like you? To apply you need to have:

Knowledge of the Facilities/Office Services Coordinator role
Previous experience of working within a in a high profile corporate environment
Previous reception or hospitality experience

Education:
Diploma/degree level

Problem solving skill
Good decision making
Excellent written/verbal communications
Spreadsheet and word processing
Customer focused
Good inter-personal skills
Assertive
Attention to detail

  • Assistant Manager-Facility and Administration at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya iSON Xperiences Limited Full time

    iSON Xperiences is a specialist in proactive customer engagement and customer xperience management, partnering with leading brands to optimize their customer xperience, revenue generation and business process management across the enterprise.SummaryThe assistant manager – facility and administration will oversee facilities management, transport...

  • Assistant Manager-Facility and Administration at

    1 month ago

    Nairobi, Nairobi Area, Kenya iSON Xperiences Limited Full time

    iSON Xperiences is a specialist in proactive customer engagement and customer xperience management, partnering with leading brands to optimize their customer xperience, revenue generation and business process management across the enterprise.SummaryThe assistant manager – facility and administration will oversee facilities management, transport...

  • Facilities Manager

    2 weeks ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    ABOUT THE COMPANYThe World Agroforestry Centre (ICRAF) is a CGIAR Consortium Research Centre that aims at rural transformation throughout the tropics as smallholder households increase their use of trees in agricultural landscapes to improve their food security, nutrition security, income, health, shelter, social cohesion, energy resources and environmental...

  • Facilities Manager

    1 month ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    ABOUT THE COMPANYThe World Agroforestry Centre (ICRAF) is a CGIAR Consortium Research Centre that aims at rural transformation throughout the tropics as smallholder households increase their use of trees in agricultural landscapes to improve their food security, nutrition security, income, health, shelter, social cohesion, energy resources and environmental...

  • Facilities Manager at

    1 week ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe position will oversee and ensure operational excellence is achieved in facilities administration across the...

  • Facilities Manager at

    6 days ago

    Nairobi, Nairobi Area, Kenya M-KOPA Solar Full time

    M-KOPA's mission is to make high quality energy affordable to everyone. OUR GROWTH SO FAR... M-KOPA has connected more than 400,000 homes in Kenya,Tanzania and Uganda to solar power with over 550 new homes being added every day.Job PurposeThis role requires you to be well-organized and able to optimize the use of space and equipment while reducing operating...

  • Facility Manager

    1 week ago

    Nairobi, Nairobi Area, Kenya Majid Al Futtaim Full time

    ROLE SUMMARYThe Facility Manager is responsible for preventive, corrective and refinement activities of the assigned store. The role holder is also responsible for ensuring that the store assets are fully functional and maintained regularly as per the standard set by the company while being in line with the country standards and regulations.ROLE...

  • Facilities Manager at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Ol Pejeta Conservancy (OPC) Full time

    Ol Pejeta is the largest black rhino sanctuary in east Africa, and home to three of the world's last remaining northern white rhino. It is the only place in Kenya to see chimpanzees, in a Sanctuary established to rehabilitate animals rescued from the black marketRole summaryDepartment: Shared ServicesReporting to: Head of Shared ServicesThis role's main...

  • Facilities Manager at

    1 month ago

    Nairobi, Nairobi Area, Kenya Ol Pejeta Conservancy (OPC) Full time

    Ol Pejeta is the largest black rhino sanctuary in east Africa, and home to three of the world's last remaining northern white rhino. It is the only place in Kenya to see chimpanzees, in a Sanctuary established to rehabilitate animals rescued from the black marketRole summaryDepartment: Shared ServicesReporting to: Head of Shared ServicesThis role's main...

  • Facility Caretaker at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Surge Energy Full time

    Position SummaryAs a reliable and skilled Facility Caretaker, you will oversee the maintenance and cleanliness of our manufacturing facility. You will be responsible for ensuring the smooth operation of all facility-related systems and equipment, as well as maintaining a safe and organized working environment for our employees.Responsibilities:Performing...

  • Facility Caretaker at

    1 month ago

    Nairobi, Nairobi Area, Kenya Surge Energy Full time

    Position SummaryAs a reliable and skilled Facility Caretaker, you will oversee the maintenance and cleanliness of our manufacturing facility. You will be responsible for ensuring the smooth operation of all facility-related systems and equipment, as well as maintaining a safe and organized working environment for our employees.Responsibilities:Performing...

  • Facilities Supervisor

    1 month ago

    Nairobi, Nairobi Area, Kenya Tatu City Limited Full time

    RESPONSIBILITIES:The Facilities Supervisor at Tatu City is responsible for overseeing the maintenance and operation of all facilities, infrastructure, and other assets under City Management. This includes ensuring a safe, functional, and aesthetically pleasing environment for all residents and visitors. The Facilities Supervisor will coordinate and supervise...

  • Facilities Supervisor

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Tatu City Limited Full time

    RESPONSIBILITIES:The Facilities Supervisor at Tatu City is responsible for overseeing the maintenance and operation of all facilities, infrastructure, and other assets under City Management. This includes ensuring a safe, functional, and aesthetically pleasing environment for all residents and visitors. The Facilities Supervisor will coordinate and supervise...

  • Facilities Supervisor at

    1 week ago

    Nairobi, Nairobi Area, Kenya Tatu City Limited Full time

    Tatu is a project of Rendeavour, Africa's largest urban land developer with over 30,000 acres of visionary projects in the growth trajectories of large cities in Kenya, Ghana, Nigeria, Zambia and Democratic Republic of Congo. Rendeavour's vision goes beyond alleviating what is a self-evident problem - that of stifling urban congestion and a dearth of quality...

  • Facility Engineer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya CBRE Excellerate Full time

    We are the market leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across Africa & the Middle EastMain Purpose / Objective Of The Position CBRE Excellerate Facilities Management is a leading global provider...

  • Facility Engineer at

    1 month ago

    Nairobi, Nairobi Area, Kenya CBRE Excellerate Full time

    We are the market leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across Africa & the Middle EastMain Purpose / Objective Of The Position CBRE Excellerate Facilities Management is a leading global provider...

  • Facilities Supervisor

    1 month ago

    Nairobi, Nairobi Area, Kenya Tatu City Full time

    ABOUT THE COMPANYTatu City is part of Rendeavour, Africa's largest urban land developer with over 30,000 acres of visionary projects in the growth trajectories of large cities in Kenya, Ghana, Nigeria, Zambia and Democratic Republic of Congo. Rendeavour's vision goes beyond alleviating what is a self-evident problem – that of stifling urban congestion and...

  • Facilities Supervisor

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Tatu City Full time

    ABOUT THE COMPANYTatu City is part of Rendeavour, Africa's largest urban land developer with over 30,000 acres of visionary projects in the growth trajectories of large cities in Kenya, Ghana, Nigeria, Zambia and Democratic Republic of Congo. Rendeavour's vision goes beyond alleviating what is a self-evident problem – that of stifling urban congestion and...

  • Facilities Coordinator at

    1 month ago

    Nairobi, Nairobi Area, Kenya AAR Healthcare Kenya Full time

    AAR Healthcare is currently one of the largest providers of outpatient healthcare services in East Africa, with a network of 21 clinics across the country and serving over 300,000 clients annually from across the social divide. At AAR Healthcare, we employ experienced medical and management staff, and use internationally approved disease management protocols...

  • Facility Maintenance Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Lwala Community Alliance (LCA Full time

    Integrated Approach When a family in Lwala, Kenya, is affected by a HEALTH CHALLENGE, like HIV, they are simultaneously impacted by FINANCIAL INSTABILITY and EDUCATIONAL BARRIERS. Our communities are not looking for vertical solutions or silver bullets. They see the causes of poor health as complex and nuanced – so do we.Job SummaryLwala seeks the service...