Facilities Coordinator at

1 month ago

Nairobi, Nairobi Area, Kenya AAR Healthcare Kenya Full time

AAR Healthcare is currently one of the largest providers of outpatient healthcare services in East Africa, with a network of 21 clinics across the country and serving over 300,000 clients annually from across the social divide.

At AAR Healthcare, we employ experienced medical and management staff, and use internationally approved disease management protocols and drug formulary supported by the state of the art information technology systems to provide consistent treatment for our clients from anywhere in East Africa.

Duties and Responsibilities

Coordinate Routine Daily Facility Maintenance Activities for the hospital with the Maintenance Supervisor and Maintenance staff; including but not limited to civil, mechanical, electrical, plumbing and landscaping works.

Coordinate Facility Preventive Maintenance Schedules for non-biomedical and ICT related equipment with the Maintenance Supervisor and/or External Contractors
Proactively identify and manage Staff and Patient risk areas within the context of the building structures and equipment
Collaborate, develop and operationalize maintenance related policies, procedures and SOPs as agreed upon with the Operations Support Manager
Undertake the coordination of facility related projects under the guidance of the Operations support manager
Suggest and Implement facility improvements to optimize utilization of Utility and Facility Services
Coordinate internal and external Service Level Agreements to ensure optimized service delivery for Maintenance Department
Coordinate Quality improvement initiatives for the Maintenance department
Undertake reporting of Daily, Weekly and Quarterly Facility Maintenance activities and progress to the Operations Support Manager

Provide leadership on staff matters in the department e.g., Staffing levels, recruitment, deployment, performance management, staff training and development, discipline etc.

Participate in preparing, managing, and controlling the department's budget.
Any other duty as may be assigned from time to time by the Operations Support Manager.

Qualifications

Education

Bachelor's Degree in Facility Management, Building Construction, Engineering, Architecture, Business Management, or related field.

Job Experience

Three (3) years of relevant working experience in in facility coordination, project management, or real estate.
Experience in managing outsourced companies.
Experience with heavy schedule management
Performance monitoring and attention to details
Vendor management

Key Competencies - Skills/ Knowledge/ Aptitude

Extensive experience in building and equipment maintenance.
Advanced knowledge of maintenance planning and schedules.
Ability to respond to building and equipment emergencies.
In-depth knowledge of building safety regulations and security protocols.
Knowledge of bidding processes, outsourcing contracts
Knowledge of quality control and procedures
Excellent communication skills both verbal and written.
Good problem-solving skills
Strong customer service skills
Excellent interpersonal skills and a collaborative management style.
A demonstrated commitment to high professional ethical standards in a diverse workplace
Excellent people manager, open to direction and feedback.
Proven ability to lead and manage multiple teams simultaneously.
Computer literacy and demonstrated knowledge of MS Office suite and Facilities Management Software.

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