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Procurement & Operations Support

4 months ago

Nairobi, Nairobi Area, Kenya Clean Cooking Association of Kenya Full time

ABOUT THE COMPANY

The Clean Cooking Association of Kenya formerly Clean Cookstoves Association of Kenya (CCAK) is a private, not for profit, business membership organization (BMO) with members from both private and public sector. It was registered under the Societies Act, Cap 108 of the Laws of Kenya, on 15th May 2013. CCAK represents the interests of its members at the national and county levels. CCAK is recognized by the Government of Kenya, through the Ministry of Energy (formerly Ministry of Energy and Petroleum), as the clean cooking sector representative. The Clean Cooking Association of Kenya's mission is to become the sector champion influencing a suitable market environment and capacity development of its members and other stakeholders, enabling them to cause universal adoption of clean and efficient cooking solutions in Kenya. Our vision is to have a Universal access and adoption of clean and efficient cooking solutions and practices in Kenya, through a sustainable market environment.

JOB SUMMARY

Knowledge And Skills Experience: Minimum 1.5+ years of experience in Procurement or a similar position. Experience in Supplier Sourcing & Contract Management. Excellent Analytical skills, bargaining Skills, Interpersonal Skills, and Negotiation Skills. Excellent sense of urgency and Time Management with high organizational skills. Basic knowledge in MS office (especially Excel/Word) and computer knowledge are required.Qualifications: Bachelor of Science, Bachelor of Business Administration - ( Procurement & Supply Chain Management Specialization), and any other related course. KISM/CIPS Qualification is an added advantage.Application:Applications should send an application to the email: with the following attached in PDF format.A cover letter (must include relevant experience and how it fits the above position in the format FirstnameLastname_CoverLetter.Resume/CV in the format FirstnameLastname_Resume.Applications are to be received on or before 4th June 2024, 0000hrs EAT.The subject line of the email should read Procurement & Operations Support CCAK.

RESPONSIBILITIES

Admin & OperationsResponsibilities Management of the filing system for the department Dispatch of letters and mail as required. Undertaking all aspects of office operations including supervising office cleaning Logistical preparation for meetings, workshops, and forums Transport planning Keeping an inventory of all procured items in line with procurement policy Keeping and updating HR records including leave forms, employment contracts and pension records Planning/organize and coordinate meetings and taking detailed minutes. Verification of vouchers and committal documents in accordance with the laid down rules and regulations and Ensure procurement policies and procedures are adhered to. Handle administrative requests and queries from staff and ensure they are actioned. Organizing, scheduling, and booking travel for staff.Procurement ManagementResponsibilities Sourcing for suppliers and their prequalification according to CCAK's policies Carrying out Procurement Functions for CCAK, its employees, its related parties in a timely manner and in accordance with approved Procurement Policies and Processes. Engagement in continuous development and improvements of the company's procurement process to save costs, ensure timely delivery of goods and services while adhering to quality standards. Ensuring all relevant procurement-related documents are in place and properly filed. Ensuring that relevant Procurement Process Management Tools are up to date and 100% accurately maintained. Management of CCAK events/workshops/training/conferences and all logistics Identifying reliable suppliers and vendors to meet organizational needs. Negotiating terms, prices and contracts with suppliers to ensure favorable terms. Monitoring inventory levels and forecasting demand to avoid shortages. Coordinating with internal teams to understand procurement requirements. Managing supplier relationships and addressing any issues that may arise. Conducting market research to identify cost-effective procurement opportunities.

REQUIRED SKILLS

Market research, intelligence, Office administration, management, Teamwork, Ability to coordinate, Procurement, Negotiation, Interpersonal relationships building

REQUIRED EDUCATION

Bachelor's degree