Procurement Officer at

2 months ago

Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism.

We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them.

Because the scale of these problems is often too great for states to confront alone, UNODC offers practical assistance and encourages transnational approaches to action.

We do this in all regions of the world through our global programmes and network of field offices

Responsibilities
Within assigned authority, the incumbent will be responsible for the following specific duties:

Plan, develop and manage all procurement and contractual aspects of the project of significant complexity, more specifically related to the major construction and renovations of buildings and infrastructure within the national police service college and training environments, through a worldwide procurement of diverse services and commodities (e.g. works, services, construction, facilities maintenance materials, equipment, instruments and supplies, furniture, etc.) taking into account local economic and other conditions.

Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects and establish and maintain the work programme and schedule for ongoing contracts and planned ones.

Prepare/manage preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
Provide technical guidance on procurement activities to officials of substantive units during all phases of procurement cycle.

Manage the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services.

Ensure vendor and item master databases are up to date.

Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.

Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.

Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program.

Manage adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.

Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, and ensure they are within the UN procurement rules and regulations and manual guidelines.

Support all activities pertaining to the procurement function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.

Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.

Collect and analyse data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

Perform any other duties as requested by the Supervisor.

Requirements
Competencies

PROFESSIONALISM:

Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.

Has good working knowledge of INCOTERMS and international business practices.
Has knowledge of contract law and expertise in handling complex contract issues.

Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.

Has ability to shape and influence agreements with requisitioning units and vendor.
Has ability to analyse and interpret data in support of decision-making and convey resulting information to management.
Is able to apply technical expertise to resolve a range of issues/problems.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


PLANNING AND ORGANIZING:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


ACCOUNTABILITY:

Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master's degree or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required.

A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Chartered Institute of Purchasing and Supplies (CIPS) professional certification or equivalent is required.

Job - Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) professional certification is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in procurement, contract management, Engineering or related area is required.

Experience in managing large procurement cases for goods and services in a large international organization is desirable.
One (1) year experience supervising a procurement team is desirable.

Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.

Work experience within the United Nations system or similar international organization is desirable.
Experience in data analytics or related area is desirable.

  • Procurement Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya DAI Kenya - Development Alternatives, Inc. Full time

    DAI is a global development company working on the frontlines of international development consulting. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.Procurement Officer - NairobiPOSITION DESCRIPTION The Procurement Officer...

  • Procurement and Administrative Support

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Procurement Officer at

    2 months ago

    Nairobi, Nairobi Area, Kenya Evidence Action Full time

    Evidence Action scales proven interventions that improve the lives of millions. We only implement cost-effective programs whose efficacy is backed by substantial rigorous evidence. We identify innovative, appropriate financing mechanisms and build best-practice operational models.Job purpose The Procurement Officer, though for a short term, will be a key...

  • Procurement Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full time

    Performing and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is seeking a highly organized and detail-oriented Procurement Officer to...

  • Procurement Officer at

    2 months ago

    Nairobi, Nairobi Area, Kenya Chai Sacco Society Full time

    Chai Sacco Society Limited was registered in 1973 to offer financial services to KTDA employees both at the factories and Head Office. In 1999, Front Office Service Activity (FOSA) was started and has evolved to a fully-fledged Deposit Taking SocietyPurpose of the JobResponsible for coordination of office operations, procurement and resources mobilization to...

  • Procurement Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya CABI (Centre for Agriculture and Biosciences International) Full time

    CABI (Centre for Agriculture and Biosciences International) is an international not-for-profit organization that improves people's lives worldwide by providing information and applying scientific expertise to solve problems in agriculture and the environment. Our approach involves putting information, skills and tools into people's handJob Summary The...

  • Procurement Officer at

    2 months ago

    Nairobi, Nairobi Area, Kenya Millennium Water Alliance Full time

    At the 2002 World Summit for Sustainable Development, then-Secretary of State Colin Powell announced the U.S. commitment to the Goals for Sustainable Development. One goal is to "reduce by half, the proportion of people without access to safe and affordable drinking water and sanitation" by the year 2015.Job SummaryThe Procurement Officer is responsible for...

  • Procurement Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya ENGIE Full time

    ENGIE is a leading world group that provides low-carbon energy. Our group is a global reference in low-carbon energy and services.Job Purpose/MissionResponsible for effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best practices.Responsibilities Sourcing for...

  • Procurement Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Support Office in Somalia (UNSOS) Full time

    The United Nations Support Office in Somalia (UNSOS) was established on 9 November 2015, through a UN Security Council Resolution 2245. UNSOS is a successor operation to the United Nations Support Office for AMISOM (UNSOA), which was established in 2009 (S/RES/ to provide logistical field support to the African Union Mission in Somalia (AMISOM). Our core...

  • Procurement Officer at

    2 months ago

    Nairobi, Nairobi Area, Kenya Nairobi Garage Full time

    Nairobi Garage is a premium business hub for innovative and growing businesses. Nairobi Garage is a response to the need for lean and flexible office space solutions where networking and community are part of the package.POSITION OVERVIEWThe Procurement Officer will make sure that local purchases are done within the shortest time possible, that all the...

  • Procurement Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Impala Club Full time

    Impala Club is a private members club that is sports oriented. We invite you to join us in becoming a member and have the advantage of enjoying the facilities we offer. Other than sporting facilities Impala has a buzzing social calendar and we encourage members and guests to join us. A good time is always had by all.SummaryImpala Club is seeking a highly...

  • Senior Procurement Officer

    2 months ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    ABOUT THE COMPANYThe World Agroforestry Centre (ICRAF) is a CGIAR Consortium Research Centre that aims at rural transformation throughout the tropics as smallholder households increase their use of trees in agricultural landscapes to improve their food security, nutrition security, income, health, shelter, social cohesion, energy resources and environmental...

  • Senior Procurement Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe Senior Procurement Officer will be involved in the development and implementation of a procurement strategy...

  • Procurement Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Peace Winds is a disaster preparedness, response and recovery organization. Peace Winds advocates for increased collaboration between governments, militaries, NGOs, and the private sector to prepare for and respond to natural disasters across the globe, with the Japan - U.S. relationship as the cornerstone of humanitarian assistance.Main Roles &...

  • Assistant Procurement Officer at

    2 months ago

    Nairobi, Nairobi Area, Kenya Frontier Counties Development Council (FCDC) Full time

    FCDC is a Frontier County Governments' agency mandated to promote, coordinate and facilitate the active and extensive participation of all sectors to effect the socio-economic development of its member counties through a holistic and integrated approach to promote and strengthen inter-regional linkages to ensure the increased viability of the Frontier...

  • Procurement & Administration Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region.REF AD/7/98/24, I POSTThe PositionThe position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of...

  • Procurement & Administration Officer

    3 weeks ago

    Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the regionAD/7/98/24, I POSTThe PositionThe position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of Health...

  • Procurement Officer II at

    1 month ago

    Nairobi, Nairobi Area, Kenya Kenyatta University Full time

    Kenyatta University, is a multi-campus public university in Kenya. As of October 2014, it was one of twenty three public universities in the countryQualifications:Masters' Degree in Management with Procurement option from a recognized institution Bachelors' Degree in Procurement and Supply Chain or Business Sciences from a recognized institution At least...

  • Assistant Procurement Officer

    2 months ago

    Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    ABOUT THE COMPANYUniversity - Educational Institution JOB SUMMARYJob specifications (Applicants shall have)Bachelor's degree OR Higher Diploma in any of the following fields: Procurement, Economics, Business Administration (supplies or Procurement option) or its equivalent.Professional qualifications in Purchasing/Procurement and Supply Chain management e.g....

  • Procurement & Logistics Officer

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Staffrite Full time

    Procurement Jobs In Kenya.Job Vacancy-Procurement & Logistics Officer.Power & Solar Systems Limited is seeking to recruit a Procurement & Logistics Officer (PLO). The PLO will be responsible for ensuring that requests are serviced in a quality and timely manner. The PLO will report to and work under the guidance of the Supply Chain and Operations Manager....