Procurement Supervisor at

2 months ago

Nairobi, Nairobi Area, Kenya OML Africa Logistics Full time
OML Africa Logistics Limited is a privately-held, limited liability company with headquarters in Nairobi.

The Company was founded in October 2012 by directors:

James Mbote, Mwendia Nyaga and Fred Mbote with a goal to address gaps in the quality of logistics operations and service provision for the upstream oil and gas industry in the Eastern Africa Region.

With Eastern Africa emerging as the new frontier for the oil and gas industry, OML Africa Logistics seeks to provide a regional solution to oilfield equipment handling and transportation.

OML Africa Logistics promises a first class, professional service with consistency and the highest quality standards at its core.

Job Purpose:


The Company seeks to hire a Procurement Supervisor to ensure the provision of efficient and timely support services in procurement and contract administration to the user departments in the relevant geographical area as per the OML transformational plan.

Duties and Responsibilities

Ensure full compliance of procurement activities with OML rules and regulations, policies and strategies.
Support procurement planning through collaboration with project personnel and Managers in the preparation of the procurement plan.

Assist and facilitate the development and implementation of a procurement management system in respect of planning, awarding, administering and monitoring of all matters related to procurement for OML projects.

Support requisition/procurement processes and sourcing strategies by defining with the requesting entity the best way of providing goods, works and services, including procurement deadlines for each stage.

Review requisitions for completeness and adequacy of technical specifications.

Prepare proper and complete specification for equipment and materials, Terms of Reference and Statement of Works for the preparation of RFP and RFQ ensuring clearance/approval by respective units of the requests.

Investigate and provide resolution on post-order problems and of progress reports on procurement matters.
Prepare monthly reports on procurement matters.

Liaise with the stores unit on receipt of goods, equipment and services in view of obtaining proper delivery report or relevant certificates and that proper inventory is taken.

Ensure availability of all supporting documents for audit and review purposes.

In coordination with the user department, review and evaluate bids or proposals received and prepare analysis for contract awards and for submission to the review committee and Procurement Authority.

Maintain a vendor database and ensure effective use of the system to record the listing, updating, evaluation and monitoring of performance of service providers and vendors.

Offer technical procurement and management support in the Management Team Projects and assignments.

Manage performance of employees under direct supervision and ensure the same is done for all other employees in the department as per the Company Performance Management Procedures.

Requirements
Qualifications

Degree in Logistics & Supply chain Management.
Added advantage in basic knowledge in accounting & business management.
Certification from Institute of Purchasing & Supplies
3 years' experience at a similar position with a reputable employer.
Have good interpersonal and leadership skills.
Effective communication skills.
Extensive Procurement & Warehousing/Storage background knowledge.
A good understanding of Logistics, Oil and Gas Industry.

Skills

Commanding Negotiation skills
Ability to envision the entire procurement process and needs of internal customers.
Work independently
Work and communicate effectively with colleagues and suppliers
Strong teamwork skills
Ability to maintain accurate records and prepare reports of work done Analyze situations accurately and take effective action.
Take responsibility for personal development and growth.
Ability to meet deadline and work under pressure.
Proactive and process ownership.

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