Operations & Logistics Officer at

2 weeks ago

Nairobi, Nairobi Area, Kenya ACDIVOCA Full time

Since 1963 and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy.


SUMMARY
The Office and Operations Officer will handle all aspects of the administration and operations in the country office. She/He will be based in Nairobi Office and reporting to the Procurement Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative:
Coordinating front-desk activities, including receiving phone calls, screening, and determining the nature of calls, distributing, and redirecting correspondence appropriately
Arranging appointments and meetings when requested including managing an active calendar of appointments, composing, and preparing correspondence
Assist in setting up of office conference room and other logistics prior to meetings/training events as well as arranging refreshments where necessary
Replenish the First Aid Box with all the necessary drugs and ensure that all required drugs are always available
Overseeing property maintenance as well as supervising office cleaners to ensure office cleanliness is maintained.
Assist with operations setup for new staff members to ensure smooth orientation.
Filing, records keeping and offering administrative support to the team

Travel/Transport Management:

Support the Operations and Logistics Specialist with regular service schedules for RLA vehicles to ensure all vehicles are safe and roadworthy and that vehicle service is done in a timely manner.

Track vehicle maintenance and update the trackers. Attach the same to vehicle repair payments.
Manage all vehicle related procurements e.g., vehicle accessories, tyres and preparing the necessary documentation.
Ensure vehicle insurance is renewed timely and request for comprehensive insurance from HQ. Track insurance expiry dates.

Ensure that the vehicle log system is functioning optimally and producing accurate reports for use in daily mileage and service logging.

Responsible for checking vehicle log sheets from the drivers.
Preparing timely fuel payment in collaboration with the drivers and analyzing the consumption patterns.
Ensure vehicle incidents reports are completed on a timely basis and reported to the relevant senior staff.
Assist the Operations and Logistics Specialist in arranging travel movements e: g pickups/drop offs if needed.

Asset Management:
Responsible for managing stationery, issuing to staff, maintaining an updated record, and replenishing the stoc
Responsible for kitchen supplies, issuing to kitchen staff, maintaining an updated record and replenishing the stoc
Ensure that inventory is logged, tracked, updated accordingly and that all inventory reports are prepared for quarterly submission
Updating and maintaining the asset database.

Tagging of all equipment bought and entering them into the system as well as tracking issuance of equipment to staff.

Procurement

Coordinates with the procurement team as required to procure items required for smooth operation of the office.
Ensure petty cash management, issuance and reconciliation as per organization policy. Perform petty cash counts daily.
Ensures maintenance of office equipment such as photocopiers and scanners are done timely and promptly.

Ensures maintenance, and repair of all office facilities including electricity supply, water and plumbing are done timely and promptly.

Prepare payments for invoices as well as recurring/monthly bills like security, cleaning services, rent, telephone, stationery and submit the same to finance for settlemen Maintain a calendar/tracker for monthly bill and ensure they are settled timely.

Prepare purchase requisitions for miscellaneous items as needed and assist with preparation of day-to-day procurement documentation as needed.
Support PREG activities airtime/bundles top ups
Ensures all operations related documents are saved on SharePoint on a regular basis.
Perform other tasks as requested by your supervisor or management.

QUALIFICATIONS:
Bachelor's degree in business management, secretarial, front office Operations, or any relevant field
At least two years of experience in an administrative role preferably in an NGO
Must be pleasant with a warm and outgoing personality
Good written and verbal communication and interpersonal skills
High level of organizational skills
Ability to multitask, handle pressure as well as possess stress management skills
Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership, and reporting skills.

  • Logistics Operations Specialist

    1 month ago

    Nairobi, Nairobi Area, Kenya Summit Human Resource & Marketing Consultant Full time

    Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.Job summaryOur client is seeking to hire a Logistic Operation Specialist. The successful...

  • Logistics Operations Specialist

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Summit Human Resource & Marketing Consultant Full time

    Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.Job summaryOur client is seeking to hire a Logistic Operation Specialist. The successful...

  • Logistic Officer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Action Against Hunger International Full time

    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts.Job SummaryThe Logistics Officer is a logistics support staff,...

  • Logistic Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Action Against Hunger International Full time

    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts.Job SummaryThe Logistics Officer is a logistics support staff,...

  • Forklift/ Reach Truck Operator at

    1 week ago

    Nairobi, Nairobi Area, Kenya Platinum Outsourcing and Logistics Full time

    Platinum Outsourcing & Logistics (E.A) Ltd was founded and incorporated in 2010, to lead in provision of outsourcing and logistics services. We run a subsidiary company Chania Cleaners offering cleaning , Sanitation, pest control, waste management and landscaping services.SummaryForklift/ Reach Truck operator will be charged with the responsibility of...

  • Associate Logistics Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Support Office in Somalia (UNSOS) Full time

    The United Nations Support Office in Somalia (UNSOS) was established on 9 November 2015, through a UN Security Council Resolution 2245. UNSOS is a successor operation to the United Nations Support Office for AMISOM (UNSOA), which was established in 2009 (S/RES/ to provide logistical field support to the African Union Mission in Somalia (AMISOM). Our core...

  • Logistic Officer at

    1 week ago

    Nairobi, Nairobi Area, Kenya Action Against Hunger International Full time

    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger.Job SummaryThe Logistics Officer is a logistics support staff, supporting the HOD Logistics and Field Coordinator (FC) in daily operations in support of the Tana River Base Office, programs and activities.Purpose:Under the direct...

  • Logistic Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Action Against Hunger International Full time

    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflictsJob SummaryThe Logistics Officer is a logistics support staff,...

  • Procurement & Logistics Officer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Janta Kenya Full time

    Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday businessSummaryWe are currently hiring a ratiocinative and proactive procurement & logistics officer under immediate supervision of the General Manager (Operations) responsible for...

  • Procurement & Logistics Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Janta Kenya Full time

    Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday businessSummaryWe are currently hiring a ratiocinative and proactive procurement & logistics officer under immediate supervision of the General Manager (Operations) responsible for...

  • Human Resource Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Platinum Outsourcing and Logistics Full time

    Platinum Outsourcing & Logistics (E.A) Ltd was founded and incorporated in 2010, to lead in provision of outsourcing and logistics services. We run a subsidiary company Chania Cleaners offering cleaning , Sanitation, pest control, waste management and landscaping servicesSummaryThe Human Resource Officer is expected to support the management of every aspect...

  • Office Admin at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Acreside Property and Logistics Limited Full time

    Acreside Properties & Logistics Ltd is a professional and premier real estate and logistics firm registered under the Companies Act, 2015, and aims to serve the people living in Kenya, the East Africa region, and beyond, is one of the fastest-growing firms in the development firms sectorPosition: Office AdminSummaryAre you a highly organized and efficient...

  • Office Admin at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Acreside Property and Logistics Limited Full time

    Acreside Properties & Logistics Ltd is a professional and premier real estate and logistics firm registered under the Companies Act, 2015, and aims to serve the people living in Kenya, the East Africa region, and beyond, is one of the fastest-growing firms in the development firms sectorPosition: Office AdminSummaryAre you a highly organized and efficient...

  • Logistics Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

    The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.Key ResponsibilitiesAsset and Inventory Management Ensure proper management of LWF assets and inventory at the Nairobi office, in...

  • Administration and Logistics Officer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Plan International Full time

    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil...

  • Administration and Logistics Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Plan International Full time

    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil...

  • Procurement and Logistics Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya Islamic Relief Kenya Full time

    ABOUT THE COMPANYIR-Kenya started operations in Kenya in 1993 on a one-to-one orphans sponsorship programme through a local CBO in Mandera County, Northern Kenya. It opened its fully fledged office in March in 2006 at the height of drought in the Horn of Africa. Since, then IR has been providing humanitarian and developmental assistance to vulnerable...

  • Procurement & Logistics Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya Staffrite Full time

    Procurement Jobs In Kenya.Job Vacancy-Procurement & Logistics Officer.Power & Solar Systems Limited is seeking to recruit a Procurement & Logistics Officer (PLO). The PLO will be responsible for ensuring that requests are serviced in a quality and timely manner. The PLO will report to and work under the guidance of the Supply Chain and Operations Manager....

  • Procurement and Logistics Officer at

    1 week ago

    Nairobi, Nairobi Area, Kenya Islamic Relief Full time

    Islamic Relief Worldwide is an international humanitarian organisation that provides development programs and humanitarian relief around the globe, regardless of race, political affiliation, gender or belief.Reporting To: Procurement and Logistics ManagerKey Objective:To assist the field Office in project input acquisition, receipt, dispatch and filing of...

  • Logistics Coordinator at

    1 month ago

    Nairobi, Nairobi Area, Kenya DAI Kenya - Development Alternatives, Inc. Full time

    DAI is a global development company working on the frontlines of international development consulting. We are committed to shaping a more livable world. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.POSITION DESCRIPTIONThe Logistics Coordinator is a key member of the...