Office Admin

1 week ago

Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

Admin jobs in Kenya. Net Salary: Ksh 40,000,

Our client is seeking to hire an Office Administrator who will support the efficient operation of the legal office by providing administrative and clerical services. This position requires a highly organized individual with excellent communication skills and the ability to multitask in a fast-paced environment.

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Key Responsibilities:

  • Provide administrative support to legal staff, including lawyers, paralegals, and other office personnel.

  • Greet visitors, answer phones, and direct calls and inquiries to the appropriate person.

  • Prepare, format, and file legal documents, correspondence, and reports. Ensure that all documents are correctly filed in the office's document management system.

  • Manage calendars for the legal team, schedule appointments, meetings, and court dates. Ensure all parties are informed of upcoming commitments and changes.

  • Handle incoming and outgoing mail, faxes, and emails. Draft and proofread letters and other documents as required.

  • Communicate with clients to schedule meetings, gather information, and provide updates on cases as directed by the legal team.

  • Assist with the preparation of client invoices, track payments, and follow up on overdue accounts.

  • Monitor and maintain office supplies inventory. Order supplies and manage vendor relationships to ensure the office is well-stocked and operates smoothly.

  • Maintain and update client files, case records, and databases with accuracy and confidentiality.

  • Organize and coordinate meetings, including preparing agendas, booking conference rooms, and arranging catering if necessary.

  • Arrange travel accommodations for the legal team, including booking flights, hotels, and transportation.

  • Ensure compliance with legal and ethical standards, including maintaining confidentiality of client information and adherence to office policies and procedures.

    Qualifications:
    • A degree or a diploma in a related field is preferred.

    • At least 2-3 years of experience in an administrative role, preferably within a legal setting.

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Google Workspace) and familiarity with legal software and document management systems.

    • Excellent verbal and written communication skills.

    • Strong organizational and multitasking abilities.

    • Attention to detail and accuracy.

    • Ability to work independently and as part of a team.

    • Professional demeanor and appearance.

    • Knowledge of legal terminology and procedures is an asset.

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      How to Apply

      Net Salary: Ksh 40k

      If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Office Admin – Legal ) to before 5th June 2024

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