Inventory/Procurement lead at

1 month ago

Nairobi, Nairobi Area, Kenya Ubuntu Life Full time

The Ubuntu Life mission is 'Connect to Empower.'​ When we first came to Maai Mahiu, Kenya, we found a community of children with special needs and their mothers being mistreated and secluded.

The stigma and lack of understanding surrounding special needs in Kenya means extremely limited access to essential services such as education, affordable healthcare, physical rehabilitation, and vocational training.

Summary


Overall, the inventory and procurement lead plays a critical role in ensuring that the right materials are available at the right time and cost to support the manufacturing operations and meet customer demand effectively.

To operationalize and ensure efficient sourcing, procurement, receipt, storage and dispatch of goods in a cost effective, safe and timely manner.

Ensure FIFO (First In, First Out) principles are applied in all areas and system usage at 100%.

DUTIES AND RESPONSIBILITIES
Purchasing /sourcing of materials.

Coordinating end to end purchase to pay process of materials required in productions
Gathering procurement needs from user departments and forwarding to the manager for processing.
Expedite on released orders as per delivery schedule. Ensure supplier adheres to quality, compliance and invoice accuracy.
Analyse supplier performance and use discretion to advise which supplier delivers best value to fulfil user needs.
Adhere to company Procurement policies & procedures in all sourcing undertakings.
Analyse and present to the management for review cost trends and variations on purchases.
Communicating with the suppliers to negotiate prices, enquire about the availability of materials, prices and order lead times.
Monitor suppliers to drive relationship management and ensure favourable procurement terms are achieved.
Prepare reports on supplier performance to ensure timely deliveries and quality assurance.
Preparation of purchase orders and dispatch to the suppliers and production managers.

Stock control and accountability.

Consistently manage and review stock movements and documentation to ensure accuracy for the benefit of the entire business operations.

Co-ordinate, scheduled and periodic stock counts for all inventories to ensure 100% stock balances accuracy. This guarantees accurate/ fair valuation of company inventories/ assets.
Ensure materials are properly binned in their respective bin locations for easy retrieval on request to save time.
Monitor an effective inventory control system that ensures accuracy and reliability of the stocks database at all times.
Maintain optimum stock levels from the user as per the demand.
Advising the Operations Manager on stock priority items to be purchased.
Monitor and communicate of overstocked and redundancy of stock.
Receiving, processing and documenting approved requisitions from the user department

Shipping and Documentation.

Conducts shipping of goods, adding products to Shiphero and preparation of the relevant documents as well as working with team members to ensure things run smoothly.

Share shipment airway bill and packing list with the team the same day when the shipment is done to track the shipment.

Overseeing the shipment of Zazzle orders and updating them in drive, for referencing and systematic control and tracking of all orders received.

Materials documentation and quality control.

Ensures all materials correctly relate to authenticated attached documents before warehousing, issuing and transferring.

Performs materials quality control checks making sure that the data is correctly recorded in the system so as to ensure conformity as per the need of user departments.

Goods inwards (Receiving) & Goods outwards (Dispatching)

Receiving, processing and documenting approved requisitions from the user department.
Maintenance of the gate pass system for internal controls.
Ensure all goods received are of good quality and quantity with no defects at all. No breakages or shortages from the suppliers.

Inspect and quality check all goods that are from the supplier and give advice from the user ensuring that they will be used before expiry date.

All receipts MUST be accounted for at all times with the accounts department within 24 hours.

Ensure efficient receipt, storage and dispatch of all materials and ensure timely, availability/delivery of materials on demand to all production and sales sections.

Ensure invoices for all goods received are speedily passed over to the finance team for faster payment process on all goods received.

Ensure all assets for the company are inspected and received in the inventory system as per user requirement.

Reporting.

Control and monitor materials and equipment movement from stores, with special attention to life-limited materials expiry dates, to ensure visibility, traceability, accountability and also ensure timely disposal.

Participate in monthly, quarterly stock and stock taking and reconciliations.

Prepare and present timely materials and waste reports of each production material to the management for review for each PO.

Provide weekly reports for items shipped and tracking of all the shipping expenses.
Maintain an updated database/list of all vendors with contacts/contact person location and email addresses.

Maintain an updated daily Purchase order status for both local and overseas for ease of follow up on payment and delivery status of the materials.

Requirements

Bachelor's degree or Diploma in Supply Chain, Inventory, Purchasing or relevant field.
A minimum of 3 years' experience in a similar role.
Solid knowledge of Supply chain & inventory management , Procurement and forecasting techniques.
An analytical mind with strong attention to detail.
Outstanding organizational and problem-solving skills.
Excellent communication and leadership abilities.
Experience working in start-ups will be an added advantage

  • Procurement Lead at

    1 month ago

    Nairobi, Nairobi Area, Kenya Burhani Engineers Ltd Full time

    Burhani Engineers Ltd. offers end-to-end solutions in electrical, instrumentation, mechanical and civil fields. Burhani Engineers Ltd. is an established EPC Electrical & Instrumentation Engineering company operating in the East and Central Africa region with offices in Nairobi, Mombasa, Kampala and Dar-es-Salaam.Job PurposeResponsible for overseeing and...

  • Procurement Lead

    3 days ago

    Nairobi, Nairobi Area, Kenya Triggerise Full time

    ABOUT THE COMPANYTriggerise is a growing non-profit headquartered in The Netherlands, with offices in South Africa, Portugal, India,and Kenya. Triggerise builds scalable solutions, using mobile technologies, to deliver resources to underservedcommunities where traditional aid fails to address the changing needs of fragile markets. Triggerise employs...

  • Procurement Team Lead at

    1 week ago

    Nairobi, Nairobi Area, Kenya Riana Group Full time

    RIANA Group is a leading technology solutions provider based in Nairobi, Kenya. We bring innovative solutions that are designed to simplify, streamline and strengthen businesses.THE POSITIONReporting to the chief accountant, the overall purpose of this role is to manage all the local procurement and inventory of the company.KEY RESPONSIBILITIESDevelop, lead...

  • Inventory Controller

    1 week ago

    Nairobi, Nairobi Area, Kenya Sigma Feeds Ltd Full time

    ABOUT THE COMPANYA leader in harnessing innovative technologies for the production of quality animal feeds and specialised pet food. The company is founded in the corporate values that include a strong business ethic and social responsibility. JOB SUMMARYAs an Inventory Controller, you will play a crucial role in managing the inventory operations with a...

  • Procurement Lead at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Premier Foods Limited Full time

    PFL is a member of Industrial Promotion Services (K) Ltd (IPS) group of companies, which is the industrial and infrastructure arm of the Aga Khan Fund for Economic Development (AKFED), an international development agency dedicated to promoting entrepreneurship and building economically sound enterprises in sub-Saharan Africa as well as Central and Southern...

  • Procurement Lead at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Premier Foods Limited Full time

    PFL is a member of Industrial Promotion Services (K) Ltd (IPS) group of companies, which is the industrial and infrastructure arm of the Aga Khan Fund for Economic Development (AKFED), an international development agency dedicated to promoting entrepreneurship and building economically sound enterprises in sub-Saharan Africa as well as Central and Southern...

  • Procurement Lead at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya M-KOPA Solar Full time

    M-KOPA's mission is to make high quality energy affordable to everyone. OUR GROWTH SO FAR... M-KOPA has connected more than 400,000 homes in Kenya, Tanzania and Uganda to solar power with over 550 new homes being added every day.ResponsibilitiesAs the Procurement Lead, you will be at the helm of our supply chain, ensuring that our procurement strategies are...

  • Procurement Lead at

    1 month ago

    Nairobi, Nairobi Area, Kenya M-KOPA Solar Full time

    M-KOPA's mission is to make high quality energy affordable to everyone. OUR GROWTH SO FAR... M-KOPA has connected more than 400,000 homes in Kenya, Tanzania and Uganda to solar power with over 550 new homes being added every day.ResponsibilitiesAs the Procurement Lead, you will be at the helm of our supply chain, ensuring that our procurement strategies are...

  • Procurement Lead

    5 days ago

    Nairobi, Nairobi Area, Kenya Triggerise Tiko Full time

    The jobAs the Procurement Lead at Tiko, you will play a key role in steering and advancing our procurement processes across global locations. In this crucial role, you will ensure that our procurement strategies are not only adhered to but also continuously optimised to meet evolving needs. Through strong collaborations, you will help maintain a cohesive and...

  • Inventory Control Manager at

    1 month ago

    Nairobi, Nairobi Area, Kenya Henry Jackson Foundation Medical Research International (HJFMRI) Full time

    HJFMRI Inventory Control Manager Responsibilities: Support multiple procurement managers in procurement planning; and regularly track and report on crucial procurement performance metrics, including progress in implementing the procurement plan, order processing, and potential supply chain disruptions. Supervise the warehouse staff and their day-to-day...

  • Inventory Controller at

    1 month ago

    Nairobi, Nairobi Area, Kenya Stellar Human Resource Solutions Full time

    We are a Human Resource Management Consulting Company based in Nairobi Kenya providing a comprehensive range of Human Resources Solutions with your business needs and focus in mind.SummaryAs an Inventory Controller, you will play a crucial role in managing the inventory operations with a focus on cost accounting, meticulous stock-taking, and efficient...

  • Inventory Controller at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Summit Human Resource & Marketing Consultant Full time

    Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.Salary range: Ksh 50k-60kSummaryAs an Inventory Controller, you will play a crucial role...

  • Inventory Controller at

    1 month ago

    Nairobi, Nairobi Area, Kenya Summit Human Resource & Marketing Consultant Full time

    Summit HR & Marketing Consulting team brings more years of combined experience in human resources consulting, strategy and management. Our consultants become an integral part of your management team, providing hands-on assistance with a variety of human resource concerns.Salary range: Ksh 50k-60kSummaryAs an Inventory Controller, you will play a crucial role...

  • Procurement Officer at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Username Investment Limited Full time

    Username Investment Limited is the leading Kenyan based real-estate development and Investment Company. We desire to provide the current and upcoming generations with a place they can call home.ResponsibilitiesThe Procurement Officer will perform specific functions as mentioned in the key responsibilities and facilitate timely and efficient procurement of...

  • Procurement Officer at

    1 month ago

    Nairobi, Nairobi Area, Kenya Username Investment Limited Full time

    Username Investment Limited is the leading Kenyan based real-estate development and Investment Company. We desire to provide the current and upcoming generations with a place they can call home.ResponsibilitiesThe Procurement Officer will perform specific functions as mentioned in the key responsibilities and facilitate timely and efficient procurement of...

  • Head of Logistics and Inventory

    1 month ago

    Nairobi, Nairobi Area, Kenya New Kenya Co-operative Creameries Limited Full time

    As the oldest and largest dairy processor in East and Central Africa, New KCC 's core business has been the procurement of high quality raw milk which is then processed, packaged and marketed as milk and milk products.NKCC/HR.211/HOLI/29/02/2024.Job PurposeReports to the Managing Director. The Head of Logistics and Inventory is responsible for managing all...

  • Procurement Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya USERNAME INVESTMENT LIMITED Full time

    ABOUT THE COMPANYUsername is a leading real estate company based in Nairobi, who's aim is to be the best and the most preferred real estate company in Kenya.JOB SUMMARYRequirements:Must have Bachelor's Degree in Procurement / Supplies or a Business field from a recognized institution.Must have a Graduate Diploma in Purchasing & Supplies (CIPS) or its...

  • Procurement Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya SHL Full time

    SHL exists to help you win. We help companies transform productivity through deeper people insight.Our market-leading assessments, analytics and technologies, equip leaders and their teams to: Make confident, data-driven people decisions, when it matters the most.Responsibilities Analyze the purchase request from the user departments and determine the...

  • Procurement Manager at

    1 month ago

    Nairobi, Nairobi Area, Kenya Global Alliance for Improved Nutrition (GAIN) Full time

    The Global Alliance for Improved Nutrition (GAIN) is an international organization driven by the vision of a world without malnutrition.About the RoleThe Global Alliance for Improved Nutrition (GAIN) is seeking a Procurement Manager to lead the procurement function of the GAIN Kenya country office to effectively support programme implementation and country...

  • Procurement Manager at

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Global Alliance for Improved Nutrition (GAIN) Full time

    The Global Alliance for Improved Nutrition (GAIN) is an international organization driven by the vision of a world without malnutrition.About the RoleThe Global Alliance for Improved Nutrition (GAIN) is seeking a Procurement Manager to lead the procurement function of the GAIN Kenya country office to effectively support programme implementation and country...