Associate Administrative Officer at

1 month ago

Nairobi, Nairobi Area, Kenya UN-Habitat Full time
The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all
Responsibilities

Human Resource Management

Undertakes actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Provides information on unit's staffing needs for inclusion in department's staffing table.

Budget and Finance Assists in developing the unit's work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.

Monitors budget/work program with respect to Headquarters' budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.

Supports the implementation of procedures and systems for implementing the appropriate financial database. Contributes to the development of budgetary guidelines for own unit.

General Administration

Supervises support staff as required.

Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Perform any other duties as may be assigned.

Requirements
Competencies

PROFESSIONALISM - Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING &

ORGANIZING :

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


CLIENT ORIENTATION :

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent degree) in business or public administration, human resources, finance, accounting, law or related field is required.

A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.

Experience in HR management and general administration processes at Regional Offices Level is desirable. Experience in the application of Human Resources rules and regulations in an international organization operational environment is desirable. Experience in using Enterprise Resource Planning (ERP) systems such as System, Applications and Processes (SAP) is desirable. A minimum of one (1) year or more of experience in data analytics or related area is desirable.

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