Admin and HR Officer at

2 weeks ago

Nairobi, Nairobi Area, Kenya Nairobi Adventist Hospital Full time
Nairobi Adventist Hospital (NAH) is a Seventh-day Adventist (SDA) church-established and owned Hospital. It is a tertiary (level 4) hospital located in Nyari west area in Westlands sub-county, Nairobi County, Kenya.
Job Purpose

The purpose of this position is to assist the C.E.O in the carrying out of human resource functions, general administration/maintenance of the hospital and its processes, and ensuring effective running of the C.E.

O's office
Roles & Responsibilities

Human resource duties:
Scheduling job interviews and assisting in interview process
To plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomes

Analysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.

Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.
Prepare and provide advice to staff members on specific entitlements.
Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.
Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.
Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
Serves as a point person for all new employee questions.

Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.

Participate in staff appraisal
Maintains employee information by entering and updating employment and status-change data.
Maintains employee confidence and protects operations by keeping human resource Information confidential.
Submits employee data reports by assembling, preparing, and analyzing data.
Ensuring background and reference checks are completed
Overseeing the completion of compensation and benefit documentation
Maintaining current HR files and database
Maintaining records related to grievances, performance reviews, and disciplinary actions
Performing file audits to ensure that all required employee documentation Is collected and maintained
Completing termination paperwork and assisting with exit Interviews.
Perform other HR duties as required.

Administrative assistant duties:
Ensure that the hospital's calendar of events is implemented as scheduled
Assist in monitoring and reporting on the daily operations of the hospital
Assist with preparation of monthly, quarterly and yearly progress reports.
Handling of the hospital correspondences and keeping such files
Act as a liaison between the C.E.O's office and internal and external parties
Managing an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O's next move
Manage the communication in and out of the C.E.O's office
Prioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)

Follow up with key contributors to the C.E.O's projects and maintain the timeline around deliverables, keeping the projects on task.

Produce all necessary documents, reports and presentations for the C.E.O
Organize and maintain the C.E.O's office
Other duties and responsibilities as assigned by the C.E.O

Qualifications

Degree or higher diploma in Human resources management
Active registration and good standing with IHRM
Five years working experience, with two of them in a supervisory/ mid-level management role
Proficiency in Microsoft Office suite
Performance contracting and management skills
Additional training in business management or administration will be an advantage
Previous experience in customer service will be an added advantage
Great communication skills
People skills
Self-driven and able to work with minimum supervision

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