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Human Resource Officer at

4 months ago

Nairobi, Nairobi Area, Kenya Kakenya's Dream. Full time
We provide life-changing education to empower girls, end harmful traditional practices, and uplift rural communities in Kenya.

We believe that every girl, no matter where she is born, deserves a chance to dream and achieve her full potential.

When a girl is empowered to learn, grow, and lead, the future is bright. This is Kakenya's Dream.
Summary

Kakenya's Dream seeks to recruit a Human Resource Officer. Reporting to the Finance and Administration Manager, the Human Resource Officer will lead the HR function. The role is to provide effective human resource management at KD.

It builds and maintains a highly skilled, competent, committed, productive and motivated workforce that subscribe to KD's vision, mission, values and culture.

It ensures compliance to labour laws and promotes adoption of progressive and proactive human resource practices.

The position is based in Nairobi, however, the HR Officer will be expected to make occasional travel/visits (approximately every other month for one week at a time) to the field office located in Isampin, Transmara West Sub County, Narok County for work purposes.


Roles and responsibilities:
Human Resource Strategies and Management

Lead all aspects of human resource management and ensure HR components are incorporated into the organization's strategies and management processes.

Collaborate with senior management and line managers to develop HR strategies aligned with the organization's goals and objectives; including workforce planning, talent management, career progression, succession planning, motivation, and staff wellness among others.

Identify and mitigate Human Resource risks and liabilities, such as legal issues, conflicts of interest, and unethical behavior among others to protect the organization's exposure to litigation, reputation, and integrity.

Keep track of new and progressive human resource and administration management trends in Kenya and globally, and advise management accordingly.

Labour Laws and Policies

Facilitate development, periodic review, and update of human resources policies and procedures; to ensure they are aligned to labour laws, regulations, best practices, and internal structures and systems.

Ensure compliance with labour laws and regulations and internal human resource policies, procedures, structures and systems.
Custodian of the organization's Human Resource policies and procedures; including enforcement of code of conduct and values.

Manage Staff Recruitment and Placement

Lead in workforce planning; ensure KD has a responsive organization structure, maintains adequate staffing, and all positions have job descriptions.

Coordinate recruitment process; management of sourcing/advertisements, receiving applications, shortlisting, interview and selection of candidates.
Ensure timely execution of staff contracts; initial contracting, confirmation to a position, renewal of contracts, and variation of contracts among others

Manage on-boarding of staff; includes placement, documentation and paperwork, orientation/induction, settling and probation processes for new employees and promoted staff.

Maintain an updated and relevant database for potential candidates to be considered for recruitment for easy access and retrieval whenever positions fall vacant.

Compensation and Reward system

Advice management on salary and benefits structure and make recommendations on how to attract, motivate and retain highly skilled and competent staff.

Manage the administration of staff salaries and benefits structure and schemes; payroll administration, allowances, benefits, leave management, life insurance, medical schemes, pension, bonuses, and incentives among others.

Communicate payroll changes and liaise with the finance department on issuance of pay statements/slips.
Ensure compliance to HR related statutory deductions, remittance and timely filing with relevant government agencies.

Performance Management and Staff Development Process

Facilitate development and implementation of an effective performance management system and coordinate annual staff performance management including appraisal process.

Carry out staff development and training needs assessment and implements appropriate intervention strategies and plans.
Put in place systems and structures that support employees' skill development and career advancement.
Manage staff coaching, mentoring, career progression and succession structures.
Coordinate annual staff training and development programs.

Employee and Industrial Relations

Facilitate effective communication to employees on HR issues.
Coordinate and advise management on employer/employee relations and industrial labour matters.
Ensure effective management of grievance handling and disciplinary processes and timely resolution of staff conflicts and disputes.
Ensure effective staff safety, protection and harassment handling mechanisms are in place and working.
Coordinate human resource related legal issues and advise management on appropriate course of action.
Convene and coordinate general staff meetings as prescribed.

Separation/Termination

Manage an effective staff separation process and ensure termination of staff contracts are undertaken as prescribed in laws, contracts and internal policies.

Ensure exit interviews are carried out and through this and other means highlight staff issues and bring recommendations to help manage staff turnover.

Staff Safety, Security, Health and Wellness

Ensure KD maintains adequate security, safety and health standards, policies and procedures for its offices and work environments that promote employees' wellness, while offering insurance against occupational hazards and common law claims.

Manage staff wellbeing and welfare programmes; that promote employees' wellness and a good work environment.

HR Administration Support

Support general administration, logistics and procurement processes

Maintain an effective human resources management system and database and ensure KD maintains adequate and up-to date personnel records.

File human resource management records with relevant authorities and bodies as required by law.
Ensure confidentiality in management of data, information and records; compliance to Data Protection Act 2019 and internal policies.

Minimum Skills and Experience Requirements:
A bachelor's degree in Human Resource Management, Business Administration or Social Sciences.
At least a Post-Graduate Diploma in Human Resource Management

At least three (3) years' experience in HR management in working experience preferably in the Development/Non-Profit Organization (NGO) sector.

Member of the Institute of Human Resources Management (IHRM)/CHRP Certification preferred.
Strong leadership and people management skills.
Good working knowledge of Kenya labour laws and human resource best practices.
Very good planning and organizing skills, with ability to work under minimum supervision.
Excellent communication, report writing and presentation skills.
Strong interpersonal and multicultural orientation.
High degree of confidentiality, integrity and honesty
Excellent ICT skills and good working knowledge with MS Office suite.
Experience in financial management including budgeting.