Procurement and Logistic Officer Dadaab at

5 days ago

Nairobi, Nairobi Area, Kenya Lutheran World Federation Full time

The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm.

It has programmes in 32 countries. The LWF is a member of ACT Alliance.

Unit Summary:

The LWF world service Procurement and logistics department is responsible for implementing procurement, transport, storage and inventory management activities for Dadaab project.


Overall Purpose/Broad Function:

The purpose is to work & improve the proper operations, management and functioning of the Logistics department work closely with other departments.

Ensure adherence to guidelines, procedures and policies drawn from the organizations procurement manual.

Key Duties and Responsibilities:

Responsible for managing all logistical aspects of the project, namely procurement, transport and stores based on LWF/DWS policies and guidelines.

Responsible for ensuring project proposals and budgets reflect logistical considerations
Responsible for developing and implementing procurement plans
Coordinate effective transport of project supplies and personnel; ensure all legal, insurance and maintenance issues are properly addressed.
Planning and scheduling of transport, supervising transport staff and maintaining proper records of vehicle maintenance and servicing
Monitoring the use of vehicles and ensuring adequate controls over the use and movement of LWF/DWS vehicles.
Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts.
Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.
Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.
Provide orientation to new staff and visitors on logistics issues for LWF Dadaab field office.

Prepare weekly, monthly, quarterly and annual reports for transport, procurement and warehousing activities and status or as may be requested from time to time by the area manager.

Sourcing quotations from our pre- qualified suppliers and analyzing them.
Ensuring right descriptions of items and sample are provided where necessary
Processing documents for several signatures as required by the policy.
Providing Clerical services such as processing purchase order.
Providing systematic and organized filling system for all reports both in soft copy and hard copy.
Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
Making all follow ups with suppliers to supply goods within the time given.
Sending out tenders and preparation of selected tenders Contracts when necessary.
Ensuring the right goods are bought at the right quality and the right quantity.
Making follow ups to supplier's payments to ensure that they are paid on time and no delays in supplies
Notifying the program any changes in prices in the market.
Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Supervisory Responsibilities:
Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts
Provide orientation to new staff and visitors on logistics issues for LWF Dadaab field office
Provide guidance to program staff on procurement procedures
Review documents shared by project staff for payment processing
Support and confirm delivery of items received at the stores when required

Requirements

Education/Professional Designations/Experience:
Bachelor's degree in Supply Chain Management or related field.
Relevant professional qualification in Procurement and/or Supply Chain Management (CIPS qualification or equivalent) is an added advantage.
Minimum of five years (5) of professional experience in relevant field with at least three years of experience from an international organization in a similar role
Computer skills and practical experience in MS word, Excel and other program

Other Specific Skill Requirements:
Strong interpersonal skills and a good team player.
High level of integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place.
Excellent communication, organization and presentation skills.
Good analytical and problem solving skills.
Ability to work independently with guidelines and clear expectations

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