Office Administrator with Accounting Background at

2 months ago

Nairobi, Nairobi Area, Kenya Clovers Management & Training Consultants Ltd Full time
Success in the staffing industry depends on one thing: placing the right person in the right position. How is this accomplished? By knowing one's clients and candidates Since 1978, Clovers Management & Training Consultants Ltd. has worked with thousands of businesses
Summary

A Kenyan start-up Business Advisory and Integrated Marketing Communication Agency seeks to recruit an Office Administrator, to collaboratively work with teams to grow the business
The Role

The Office Administrator is responsible in providing support in the general office operations, management and coordination to ensure efficiencies across all facets of the business.

Skills /Competencies

3-5 years of full-time experience in Office Administration working in a busy organisation.
Accounting and management skills – (critical skill for this role)
Good written and verbal communication skills
Excellent organizational skills
Ability to prioritize and multi-task in a dynamic, creative and fast-paced environment
Ability to work well with others and independently as needed
Ability to cope with pressure and work with tight deadlines.
Positive attitude with a proactive approach
Undergraduate Degree or Diploma in Administration or Finance & Accounting from recognized and accredited college.

ROLES & RESPONSIBILITIES

Support in operations management of the offices including booking appointments and weekly meetings, workflow and office deadlines, manage telephone calls, emails, and all correspondences as directed.


Inquiries:
handle client, suppliers and other stakeholders' queries and information requirements, prepare, seek relevant approvals, dispatch and make follow-ups on all documentation required by management or client with speed and accuracy
Coordinate office meetings and execute minutes for all executive weekly business meetings (WBM) and others whenever required.
Arrange and organize events related to the executive offices - Liaise with relevant individuals, suppliers and participants (pitches, conferences, international online and physical meetings)
Maintain a comprehensive filing system for the greater organization – classified and organized
Co-ordinate CEO's travel both local and international in conjunction with in-house travel procedures and contacts

Manage the office petty cash system and claims as well as the office expenditures, general bookkeeping, invoicing and payments in conjunction with the finance and accounts teams.


Business and Procurement Processes:
Supporting in tenders, proposals & pre- qualifications alongside the strategy team
Provide supervisory role – to the entire administrations staff – including office assistant, drivers etc.

Support in HR Management – Maintaining leave sheets and records for team members in coordination with the Finance and CEO's office.

Office Operations – Ensuring smooth operations of the office and order is always maintained including – cleaning, decorum, monitoring attendance and reporting times.

Maintain office machines, furniture and fittings and coordinate timely repair works whenever required
Control of information within and outside the organization

  • Procurement and Administrative Support

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant at United Nations High Commissioner for Refugees

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.ResponsibilitiesThe Administrative Assistant...

  • Accounting Assistant/ Finance Associate

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationCompletion of secondary education or equivalent is required.Bachelor's degree in business, finance, accounting or related field is desirable.Job - Specific QualificationRelevant training in the field of accounting, finance and business administration is desirable.Work ExperienceA minimum of Seven (7) years' experience in accounting and...

  • Accountant and Administrator at

    1 month ago

    Nairobi, Nairobi Area, Kenya Stawi Experiences Full time

    Stawi Experiences is an Employee Experience and Events Agency dedicated to helping companies unlock their fullest potential through Connection, Empowerment, and Alignment.We are seeking an organized and detail-oriented Accounts Admin to join our team and support our financial operations.Job Summary:The Accountant and Administrator will be responsible for...

  • Administrative Assistant at

    3 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Administrative Assistant, G5

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationCompletion of Secondary education or equivalent is required.Bachelor's degree in administration or human resources management is desirable.Work ExperienceA minimum of five (5) years' experience in general office support, administrative support and/or project management support functions for candidates who possess Secondary School...

  • Senior Human Resources Assistant at United Nations Office

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationCompletion of secondary school/High school diploma or equivalent is required. Supplemental training in human resources, administration, or related area is required. Bachelor's degree in human resources, business administration and other related area is desirable.Job - Specific QualificationCertification in human resources at the diploma...

  • Protocol Officer

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationAn advanced university degree (Master's degree or equivalent) in international relations, political science, public administration or related fields is required.A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the...

  • Administrative Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya Catholic Relief Full time

    Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programsJob Summary:The...

  • Administrative Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...

  • Chief Of Unit, Finance

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    Job DescriptionDescription –>Org. Setting and ReportingThe United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UNHABITAT) globally, as well as other UN offices in...

  • Finance Assistant G5

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full time

    JOB SUMMARYEducationCompletion of secondary education or equivalent is required.Bachelor's degree in in business, finance, accounting or related fieldJob - Specific QualificationRelevant training in the field of accounting, finance and business administration is desirable.Work ExperienceA minimum of Five (5) years' experience in accounting and bookkeeping,...

  • Snr. Administration

    2 months ago

    Nairobi, Nairobi Area, Kenya Teaching At The Right Level Full time

    ABOUT THE COMPANYstrengthening foundation skillsJOB SUMMARYThe position supports the Finance and Operations Director in coordinating the procurement and administration functions of ELA, to ensure adherence to timeliness, cost-effectiveness, efficiency, and effective management of goods and services.Qualifications and experienceA University Degree in Business...

  • Administrative Analyst at

    3 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid worldSummary Of Key Functions Coordination and Management Support Management of RO administrative services Management of...

  • Accountant – Minimart

    1 month ago

    Nairobi, Nairobi Area, Kenya Ital Global Full time

    We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spendJob Overview:The Accountant will...

  • Human Resources Assistant at

    2 months ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Health and Wellness Intern

    1 day ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.Duties Assist in the...

  • Credit Administration Officer at

    3 months ago

    Nairobi, Nairobi Area, Kenya Sidian Bank Full time

    At Sidian Bank, we recognize the significant accountability and inherent risks that an entrepreneur takes to make his ideas and dreams a reality. It is for this reason that our mission is to empower entrepreneurs to create wealth through provision of transformational financial solutions that meet entrepreneurs needs and facilitate growth through convenience...

  • Administrative Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Gap Recruitment Services Limited Full time

    Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.Job Purpose:The Administrative Officer will play a pivotal role in supporting the daily operations of the office. This role is responsible for ensuring the smooth running of the office, handling various administrative...

  • Procurement and Administrative Support

    2 months ago

    Nairobi, Nairobi Area, Kenya UN - United Nations Full time

    Work LocationKenyaExpected duration6 MonthsDuties and ResponsibilitiesOrg. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa, and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the...