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Grant Accountant at

4 months ago

Nairobi, Nairobi Area, Kenya World Vision Kenya Full time

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.


Key Responsibilities:
Financial Reporting and Analysis

Post financial data transactions into the accounting system.
Consolidate and submit accurate project funding requests to PR.
Ensure timely preparation and review of bank and M-Pesa reconciliation statements.
Prepare and consolidate accurate financial analysis for management and decision making.
Prepare and submit Project Financial Reports as per donor requirement
Ensure timely review and recording of Employee Expense Reports.
Ensure timely review and reconciliation of the balance sheet items.
Consolidate periodic Cluster compliance reports.

Processing of financial payments

Ensure timely processing of payments to service providers
Timely facilitation of staff with advance requests for smooth operations
Review M-pesa requests from the various requesters for completeness of documentation.
Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestors
File the final payment reports from Safaricom portal

Financial Reporting:
Preparation monthly site financial reports to the Senior Grant Finance Officer for consolidation by 15th of the month.
Prepare management reports for decision making purposes
Ensure monthly accrual of completed activities
Support and participate in year- end processes

Financial management and staff support:
Manage and address service providers queries with regards to payments
Process petty cash requests as needed
Analyze and submit exempted taxes (VAT) for refund based on KBD guidelines.
Build capacity of staff and service providers on payment system requirements and changes.
Prepare timely cash request for submission to the donor
Timely and accurate booking of received income

Reconciliation of Balance Sheet Accounts:
Undertake reconciliation of receivable and payables accounts for the program
Constantly monitor balance sheet account balances
Follow up for timely accounting and facilitate booking of staff advances.
Match transaction amounts in the balance sheet accounts
Prepare monthly reconciliation statements for the balance sheet accounts

Asset management and Administration:
Ensure Project assets are properly tagged and recorded in the asset register and in Sunsystem within the project.
Support the Project in asset acquisition, management and disposal as per donor requirement.

Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.

Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.


Asset management and Administration:
Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.
Support grant project audits according to the donor requirements.
Respond to queries on a timely and accurate manner.
Support timely implementation of findings and recommendations from audits and various accountability mechanisms
Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability.
Actively participating in project start up workshops to ensure financial aspects of project are fully understood.

Other

Perform any other duties as requested by the supervisor

Qualifications/Requirements for the role:
Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university
Qualifications in CPA section 4/intermediate or equivalent
Minimum 4 years of relevant accounting experience
Demonstrated ability to work under minimal supervision
Experience in electronic payments and mobile money transactions
Advanced excel and analytical skills
Practical experience of using SUN system accounting Software is preferred
Advanced excel and analytical skills
Compatibility with WV's Mission, ethos, policies and core values.
A team player.