![UN-Habitat](https://media.trabajo.org/img/noimg.jpg)
Special Assistant, Administration, P-3 at
2 months ago
It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
ResponsibilitiesSupport and advise the Executive Director through:
Coordination of strategic prioritization of all communications addressed to the Executive Director, reviews and comments on them, suggests courses of action and if appropriate, assigns them directly for action to a Division/Regional Office and monitors progress of preparation.
Review of documents reflecting UN-Habitat policies for substance and style, submits for final clearance to the Executive Director.In consultation with UN-Habitat Senior Management, monitors, identifies and brings to the attention of the Executive Director and Chief of Staff in the office of Executive Director, emerging policy and managerial issues.
Identifies issues requiring attention and/or intervention by the Executive Office and coordinates and develops recommendations for action in coordination with Chief of Staff in the office of Executive Director, relevant managers and staff.
Follows upon decisions taken.Maintains liaison with Divisions and serves as the contact point between the Executive Director, Executive Office, Senior Management and UN-Habitat Regional and Liaison Offices:
Liaises with senior management on missions/travel and ensures adequate feedback to senior management on the outcome of the official missions and follows-up as appropriate.
Liaises closely with the Deputy Executive Director, Chief of Staff and the Executive Office team, keeping abreast of key developments on strategic issues.
Manages the Executive Director͛'s day-to-day commitments, serves as point of referral on requests for appointments with the Executive Director and on problems which require the Executive Director͛'s attention.
Ensures prompt and efficient communication and coordination between the Executive Director and UN-Habitat Divisions and Offices.Together with the Chief of Staff, reviews communications prepared for signature by the Executive Director for substance and style and clears them for the Executive Director͛'s signature.
Working with the Divisions and relevant staff, drafts correspondence for and on behalf of the Executive Director, including confidential correspondence.
Supports the Executive Director's meetings:
Assist the Executive Director in planning for and participating in meetings of the UN-Habitat Assembly (UNHA), the Executive Board and the Committee of Permanent Representatives, as well as the United Nations Sustainable Development Group UNSDG and the Chief Executives Board.
Ensure that the Executive Director is effectively able to participate in (and lead, when appropriate) meetings with the UN-Habitat Senior Management Team, Executive Committee, and other internal bodies as necessary.
Ensure that the Executive Director has relevant briefing material for meetings with senior managers, colleagues, members of the diplomatic community, and visiting government, UN, IGO and NGO officials.
Support the Executive Director during these meetings.Maintain meeting records and ensure necessary follow-up action is undertaken in a timely manner.
Supports the Executive Director to maintain close contact with governments, delegations, senior officials of the UN and UN system organizations:
Facilitates effective communication and contacts between the Executive Director and these bodies/organizations.
Brings to the attention of the Executive Director and Chief of Staff, Executive Office issues relevant to UN-Habitat͛ s bilateral relations with governments and inter-agency cooperation.
Receives and reviews confidential communications from governments and drafts correspondence for and on behalf of the Executive Director, including confidential correspondence to governments and Permanent Missions.
Identifies, analyzes and monitors political developments, particularly in the regional context, as well as trends and emerging issues that could affect the work of UN-Habitat.
Assess implications and make recommendations to senior management on possible policies, strategies and other measures to address issues of concern and to advance mandated objectives.
vi) Supports the Executive Director in the performance of his/her functions, including the provision of policy advice on issues as appropriate.Supports the Executive Director͛'s missions:
Coordinate the preparation of extensive briefing materials and mission files for the Executive Director, ensuring the materials from other offices are submitted in a timely manner and are of high quality.
In collaboration with the Spokesperson, finalise all speeches and statements to be delivered by the Executive Director, in close consultation with the submitting office.
Guide the Executive Director͛'s Administrative Assistant on all logistical preparations for mission travel, in cooperation with relevant substantive colleagues (particularly in regional/outposted offices) and external interlocutors.
Assist in follow-up actions arising from missions, including the finalization of the Executive Director͛'s mission reports and dissemination of relevant information to colleagues in other parts of UN-Habitat.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Perform any other duties as assigned by the Executive Director.Requirements
Competencies
PROFESSIONALISM :
Ability to identify and analyze political, ethnic, racial, social and economic problems that cause civil unrest in a country or geographic area.
Ability to work in the field of electoral assistance. Knowledge of electoral processes and their technical and political implications. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Able to analyze and interpret data in support of decision-making and convey resulting information to management.TEAMWORK :
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING &ORGANIZING :
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationAdvanced university degree (Master's degree or equivalent) degree in political science, international relations, law, business administration, urban planning and design, architecture or related field.
A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work ExperienceA minimum of five years of progressively responsible experience in public administration, international relations, law, development management, business administration, urban planning and development or related area is required.
Experience in international and multilateral relations is desirable.Experience in project or programme or development management, executive administration, support and advisory is desirable.
At least two (2) years or more of experience in data analytics or related area is desirable.
-
Administrative Assistant, G5
3 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full timeJOB SUMMARYEducationCompletion of Secondary education or equivalent is required.Bachelor's degree in administration or human resources management is desirable.Work ExperienceA minimum of five (5) years' experience in general office support, administrative support and/or project management support functions for candidates who possess Secondary School...
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Administrative Assistant
2 months ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeAdmin jobs in Kenya. The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.Read>>Best CV Writing Services In Kenya: How It Boosts Your EmployabilityOverviewThe Administrative...
-
Administrative Asst 3, FM
3 weeks ago
Nairobi, Nairobi Area, Kenya Church of Jesus Christ of Latter-day Saints Full timeThe Church of Jesus Christ of Latter-day Saints is a worldwide faith of over 16 million members centered on the belief that everyone on earth is a son or daughter of a loving God1 and that His Son, Jesus Christ, saved the world from sin and death. Jesus Christ invites all of God's children to come unto, follow, and become more like Him.SUMMARYThe...
-
Special Assistant to the Executive Director at
2 months ago
Nairobi, Nairobi Area, Kenya One Earth Future Foundation Full timeMission & Vision One Earth Future Foundation (OEF) is an incubator of innovative peacebuilding programs that designs, tests, and partners to scale programs that work hand-in-hand with those most affected by conflict to eliminate the root causes of war. We believe in a world beyond war, where sustainable peace is truly possible.Primary Responsibilities:The...
-
Administrative Assistant CIMMYT at
2 months ago
Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full timeThe World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe Administrative Assistant will facilitate the efficient operation of the Dryland Crops Program by providing...
-
Procurement and Administrative Support
3 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUnited Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...
-
Communication Assistant, G5
3 weeks ago
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi Full timeJOB SUMMARYEducationCompletion of secondary education or equivalent is required. Bachelor's degree in Communications, Journalism, International Relations, Public Relations, or relevant field is desirable.Job - Specific QualificationRelevant training in Communications or Public Relations is desirable.Work ExperienceA minimum of Five (5) years of progressive...
-
Administrative Assistant
2 months ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeWho we arePSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private...
-
Administrative Assistant at
2 months ago
Nairobi, Nairobi Area, Kenya Population Services International (PSI) Full timeWe have been measurably improving the health of Kenyans since 1989. Our approach harnesses the vitality of the private sector to improve health outcomes for "Sara" - our archetype that focuses our interventions.Your contributions Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio....
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full timePerforming and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is looking for a dedicated and efficient Administrative Assistant to...
-
Administrative Assistant at
1 month ago
Nairobi, Nairobi Area, Kenya Flexi-Personnel Full timeFlexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....
-
Administrative Assistant
3 weeks ago
Nairobi, Nairobi Area, Kenya U.S. Embassy to Kenya Full timeThe U.S. Embassy to Kenya opened in 1964. Through sixteen Ambassadors since then, the Embassy has enriched the ties between the American and Kenyan people and served the needs of Americans in and around this East African hub.Duties The Admin Assistant KUSLO Liaison Lead in Mombasa serves as a crucial link between U.S. government entities, Kenyan...
-
Special Needs Teacher at
2 months ago
Nairobi, Nairobi Area, Kenya Ubuntu Life Full timeThe Ubuntu Life mission is 'Connect to Empower.' When we first came to Maai Mahiu, Kenya, we found a community of children with special needs and their mothers being mistreated and secluded. The stigma and lack of understanding surrounding special needs in Kenya means extremely limited access to essential services such as education, affordable healthcare,...
-
Administrative Assistant
1 month ago
Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full timeAdministration job in Kenya. The International Maize and Wheat Improvement Center (CIMMYT) is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum,...
-
Administrative Assistant CIMMYT
2 months ago
Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full timeABOUT THE COMPANYThe World Agroforestry Centre (ICRAF) is a CGIAR Consortium Research Centre that aims at rural transformation throughout the tropics as smallholder households increase their use of trees in agricultural landscapes to improve their food security, nutrition security, income, health, shelter, social cohesion, energy resources and environmental...
-
Administrative Assistant at
3 months ago
Nairobi, Nairobi Area, Kenya World Vision Kenya Full timeWorld Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.SummaryReporting to the Executive Assistant & Board Liaison, the Administrative Assistant position provides routine...
-
Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full timeUNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.ResponsibilitiesThe Administrative Assistant...
-
Administrative Assistant at
2 months ago
Nairobi, Nairobi Area, Kenya Practical Action Kenya Full timePractical Action is an international non-governmental organization (NGO) that uses technology to challenge poverty in developing countries.ACCOUNTABILITIESAfrica Director's support Maintain an up-to-date calendar of events and/or appointments for the Africa Director. Schedule meetings and interviews for the Africa Director with third parties and make...
-
Administration Assistant in a Kindergarten
3 months ago
Nairobi, Nairobi Area, Kenya The Ark Junior School Company Limited Full timeJob SummaryOverall purpose of the role is to manage the office effectively and efficiently.Job Description KEY TASKS:Responding to routine inquiries from parents, pupils, visitors and teachers.Maintaining an efficient filing systemMaintaining of all staff filesFacilitating the timely distribution and collection of electronic and surface mailPreparing of all...