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Special Assistant to the Executive Director at

3 months ago

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Mission & Vision One Earth Future Foundation (OEF) is an incubator of innovative peacebuilding programs that designs, tests, and partners to scale programs that work hand-in-hand with those most affected by conflict to eliminate the root causes of war.

We believe in a world beyond war, where sustainable peace is truly possible.

Primary Responsibilities:
The Special Assistant will support the Executive Director in enhancing the efficiency and effectiveness of his duties

Key responsibilities include:
Managing the Executive Director's calendar and handling administrative tasks such as travel documentation and expense reconciliation.
Conducting research and stakeholder mapping to help the Executive Director develop partnerships and identify business development opportunities.
Contributing to projects and initiatives that advance the organization's mission.

The ideal candidate will be highly organized, self-motivated, and possess excellent written and oral communication skills in English. A solid understanding of the African development landscape is essential.

Specific Responsibilities & Duties:
Administrative support

Manage schedules, travel arrangements, and prepare expense reports for the Executive Director.
Handle confidential information with a high level of discretion.
Draft and proofread correspondence, reports, and other materials.
Coordinate meetings and conference calls, including preparing agendas, taking minutes, and ensuring follow-up on action items.
Maintain organized files and databases.
Perform other administrative duties as required, sometimes in partnership with the Operations Manager in the Broomfield, Colorado office.

Partnership support

Conduct preliminary web-based research on individuals, events, programs, or institutions of interest and produce written memoranda.
Assist in the preparation of presentations and other materials for meetings and conferences.
Work with staff to conduct research and mappings of different issue areas or fields of potential interest.

Act as a liaison and point of contact between the Executive Director and other internal and external stakeholders, maintaining positive and productive relationships.

Requirements
Required Education, Knowledge, Skills & Competencies

Undergraduate degree in international development, business, finance, or a related field.
Strong written and verbal communication skills in English.
Superb research and analytical skills with experience in various topics.
Excellent organizational skills and the ability to prioritize tasks and meet deadlines in a dynamic, culturally diverse environment.
Ability to maintain a positive impression with partners, clients, and vendors.
Flexibility to accommodate early or late meetings.
Ability to work independently and take initiative in identifying and resolving problems.
Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint).
Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

Graduate degree in a relevant field.
Experience in the financial services industry.
Basic graphic design skills.
Fluency in French, Kiswahili, or Somali.
Experience supporting a senior executive.
Familiarity with project management and the ability to manage multiple projects simultaneously.

Physical Work Demands

Able to sit at a computer for extended periods of time.
Able to bend at the waist and reach on a daily basis.
Able to lift and move up to 25 lbs regularly.