Accounts Assistant at

1 month ago

Nairobi, Nairobi Area, Kenya Excel Wise Consultants Limited Full time

Excel Wise Consultants Limited is a Management Consulting company that offers an array of services tailored to accurately address organizations' management needs.

From Professional Recruitment and placement solutions, Team Building & Experiential Learning solutions, HR Manual development, Training & Development, Strategic Leadership & Management Development, Performance Management, Talent Management, Job Evaluation, Background Screening, Job Structure & Organization Design, Compensation and benefits, Organization Change management, Health & Safety Management.


KEY DUTIES & RESPONSIBILITIES:
The successful candidate will undertake for the following responsibilities.
Charge and approve accurately all vouchers daily as per the clients 's contract's
Reconcile cash vouchers daily.
Follow up on all vouchers not received and ensure at least a soft copy is available.
Arrange and compile all vouchers per company and per day
Parking issued to drivers should be reconciled daily.
Reconcile fuel consumed daily and a report sent to the director
Reconcile and maintain a schedule of outsourced car hire services
Reconcile control petty cash daily.
Act on and respond to emails promptly.
Maintain and control issuance of voucher book to drivers and maintain a record for the same.
Raise and post clients receipts daily upon receiving payments.
Where it is not clear on payment received communicate with clients immediately and request for remittance advice.
Assist Accountant in preparing Debtors Ageing report daily and a copy sent to the director.
Raise Cheque Payment Voucher for all payments for approval by the director.
Receive and post duly approved suppliers bills in QuickBooks and prepare ageing creditors as per director's request.
Write and issue cheques against a signed cheque payment Voucher CPV.
Make bank transfers against a duly signed CPV.
Post all CPV in QuickBooks.
Raise cash invoice weekly.
Raise invoices immediately for services which have quotations or on request by clients.
Raise and send Mid-month invoices as per client's contract.
Raise and send all invoices within the first 3 working days of Subsequent month.
Ensure that a soft copy of the invoices is sent to all clients.
Maintain proper filing practices of all invoices and document
Assist the accountant in debt collection
Assist the accountant in posting director expenses in QuickBooks
Assist the accountant in posting office line expenses in QuickBooks
Assist the accountant in preparation of Salaries and driver's commissions.
Assist the accountant in raising and filing all statutory deductions.
Assist accountant in Filing of VAT.
Assist the accountant to do bank reconciliations.
Other duties as may be requested or assigned by the management.

DESIRABLE SKILLS:
Good oral and written communication skills to relay messages through telephone, email and other electronic media.
Acceptable and professional telephone etiquette,
Excellent skills in communicating to superiors and other members of staff effectively,
Computer literacy and proficiency with Microsoft Office programs, QuickBooks
Solicit performance feedback and handle constructive criticism well.

Understanding of duties and responsibilities, and have the necessary job knowledge, has necessary technical skills, understands company mission/values and overall strategic direction.

Keeps information organized and accessible, maintains clean/functional workspace, works systematically and efficiently, manages time well.
Good listening, inter-personal, and negotiating skills, flexible/open-minded, tactful, patient and courteous.
Develop constructive and cooperative working relationships with others, and maintaining them over time.
Good writing and presentation skills
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Considering the relative costs and benefits of potential actions to choose the most appropriate one.

DESIRABLE ABILITIES:
Ability to solicit and to constructively give performance feedback.
Ability to cooperatively deal with different people in complex situations to maintain productive work relationship
Able to demonstrate a high level of confidentiality, integrity, honesty, consistency and fair play in all operational situations,
Ability to use initiative, judgment, and resourcefulness considerably in resolving questions, complaints, and operational challenges.
Ability to work independently and to maintain focus even under pressure in order to meet commitments and tight deadlines,
Ability to always maintain a pleasant, professional and accountable demeanor within the corporate environment.
Ability to handle and to steer organizational change and to set personal standards.
Ability to use computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information
Ability to identify the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
Ability to compile, code, categorize, calculate, tabulate, audit, or verify information or data.
Ability to keep track of ongoing evolution on Generally Accepted Accounting Principles (GAPs).
Ability to multi-task and to utilize downtime constructively

KEY QUALIFICATIONS, EXPERIENCE:
Must be a holder of a University Degree, a Degree in Accounting/Finance will be an added advantage.
Must have a minimum of 3 years relevant experience in a similar role and in a busy organization.
Must be thoroughly conversant with the principles and organizational practices of administration, supervision, organizing, analysis, planning and training.
Must always demonstrate consciousness of security risks on staff and equipment.
Must be self-motivated and thorough.

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