Administrative and Procurement Assistant

1 month ago


Nairobi, Nairobi Area, Kenya Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) Full time

ABOUT THE COMPANY

Climate change, biodiversity loss, environmental degradation, and malnutrition.

These four interconnected global crises have put at stake the wellbeing of our planet for years. Fueled by COVID-19, their impact on agriculture, landscapes, biodiversity, and humans is now stronger than ever.

Reversing this negative trend is a challenge, but also an opportunity for bold choices and integrated solutions.

Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.

JOB SUMMARY

RequirementsRequired qualifications and experienceBachelor's in administration, Procurement or other relevant subject with proven experience in office administration and supply chain management.At least 2 years of relevant work experience in a closely related field gained in an international organization.Basic computing skills with knowledge of MS Office applicationsGood written and oral communication skillsGood knowledge of English LanguageApplications MUST include reference number REF : Administrative and Procurement Assistant as the position applied for. Cover letter and CV should be saved as one document using the candidate's last name, first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.Applications closing date: 9th August 2024

RESPONSIBILITIES

Clerical WorkManage the front desk, and provide acccess and direction to IITA visitorsManage students' office access keys and registerKeep custody of all IITA offices spare keysParticipate in coordination of security related matters.Running general office errands – bill payments, official document delivery etc.Procurement dutiesFacilitate the procurement process ensuring that the IITA procurement rules are respected in identifying suppliers and sourcing for quotations.Process LPOs via the oracle moduleand share the same with the suppliers.Coordinate shipping of equipment, goods and supplies and liaise with stations on delivery of goods.File all procurement documentsCompile monthly procurement reportsAdministration dutiesAssist in coordination and liason with icipe on immigration related mattersAssist in coordinating administrative mattersMaintenance of the mailing/contact list for the coordination officeMaintain a Logbook of general incoming and outgoing correspondence and ensuring and recording of follow-up actions done.Assist in coordinating travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)Setting up of meeting rooms and meeting facilitation.Assist in event organization such as Conferences, Science Meetings, Project Meetings and Team Meetings in close coordination with the Administrative Coordinator.Coordinate general housekeeping at the office premises to ensure that the office is safe and clean at all times and follow up on all maintainance needs.Participate in inventory counts and fixed assets verifiction as may be requested from time to time.

REQUIRED SKILLS

Strategizing, Written communication, Office administration, management, Ability to coordinate, Procurement, Interpersonal relationships building, Collaboration

REQUIRED EDUCATION

Bachelor's degree



  • Nairobi, Nairobi Area, Kenya Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) Full time

    ABOUT THE COMPANYClimate change, biodiversity loss, environmental degradation, and malnutrition. These four interconnected global crises have put at stake the wellbeing of our planet for years. Fueled by COVID-19, their impact on agriculture, landscapes, biodiversity, and humans is now stronger than ever.Reversing this negative trend is a challenge, but also...


  • Nairobi, Nairobi Area, Kenya Bioversity International Full time

    Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.Key duties & responsibilitiesClerical Work Manage the front desk, and provide acccess and direction to IITA visitors Manage students'...


  • Nairobi, Nairobi Area, Kenya Mhasibu Savings and Credit Cooperative Society Limited Full time

    Mhasibu SACCO whose name means 'accountant' in Swahili currently serves members engaged in the accounting profession to include inter alia: qualified accountants yet to be members of ICPAK, students of KASNEB & ACCA, employees of institutions that offer training in accounts as well as the spouses and children of existing members.JOB PURPOSEResponsible for...


  • Nairobi, Nairobi Area, Kenya UN - United Nations Full time

    Work LocationKenyaExpected duration6 MonthsDuties and ResponsibilitiesOrg. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa, and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the...


  • Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...


  • Nairobi, Nairobi Area, Kenya Farm Africa Full time

    Farm Africa focuses on transforming agriculture. We help farmers to increase their harvests, protect the environment and sell their produce in thriving markets. By providing support, training in effective farming methods and links to markets, we help to build more profitable farming businesses so that whole communities can lift themselves out of...


  • Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the region.REF AD/7/98/24, I POSTThe PositionThe position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of...


  • Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    The University of Nairobi, a body corporate established under the Universities Act 2012 of the laws of Kenya and the University of Nairobi Charter, is the pioneer institution of University education in Kenya and the regionAD/7/98/24, I POSTThe PositionThe position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of Health...


  • Nairobi, Nairobi Area, Kenya International Organization for Migration (IOM) Full time

    Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.Context: Under the overall supervision of the Supply Chain Officer and direct supervision of the Senior Procurement Logistics Assistant, the incumbent will be responsible for...


  • Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...


  • Nairobi, Nairobi Area, Kenya Practical Action Kenya Full time

    Practical Action is an international non-governmental organization (NGO) that uses technology to challenge poverty in developing countries.ACCOUNTABILITIESAfrica Director's support Maintain an up-to-date calendar of events and/or appointments for the Africa Director. Schedule meetings and interviews for the Africa Director with third parties and make...


  • Nairobi, Nairobi Area, Kenya International Rescue Committee (IRC) Full time

    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Key ResponsibilitiesAdministration Assistant Duties Sits at the reception desk and receives visitors. Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains...


  • Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Admin jobs in Kenya. The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.Read>>Best CV Writing Services In Kenya: How It Boosts Your EmployabilityOverviewThe Administrative...


  • Nairobi, Nairobi Area, Kenya Frontier Counties Development Council (FCDC) Full time

    FCDC is a Frontier County Governments' agency mandated to promote, coordinate and facilitate the active and extensive participation of all sectors to effect the socio-economic development of its member counties through a holistic and integrated approach to promote and strengthen inter-regional linkages to ensure the increased viability of the Frontier...


  • Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Administration job in Kenya. The International Maize and Wheat Improvement Center (CIMMYT) is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum,...


  • Nairobi, Nairobi Area, Kenya World Agroforestry Centre (ICRAF) Full time

    The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.OverviewThe Administrative Assistant will facilitate the efficient operation of the Dryland Crops Program by providing...


  • Nairobi, Nairobi Area, Kenya University of Nairobi Full time

    ABOUT THE COMPANYUniversity - Educational Institution JOB SUMMARYJob specifications (Applicants shall have)Bachelor's degree OR Higher Diploma in any of the following fields: Procurement, Economics, Business Administration (supplies or Procurement option) or its equivalent.Professional qualifications in Purchasing/Procurement and Supply Chain management e.g....


  • Nairobi, Nairobi Area, Kenya GIZ KE Full time

    ABOUT THE COMPANYGIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and...

  • Office Administrator

    2 months ago


    Nairobi, Nairobi Area, Kenya Summit Recruitment and Search Full time

    Responsibilities:Renew all company licenses including trading, fire prevention, motor vehicle, and advertising licenses.Coordinate servicing of fire extinguishers and ensure they are up to date.Calculate and update daily staff lunches, confirming invoices at the end of the month.Manage the reception area by welcoming visitors and directing them...

  • Procurement Officer at

    3 months ago


    Nairobi, Nairobi Area, Kenya Peforming and Audio-Visual Rights Society of Kenya Full time

    Performing and Audio Visual Rights Society of Kenya (PAVRISK) is a collective management organization registered as a non –profit making company limited by guarantee pursuant to the Company's Act 2015 laws of Kenya.Overview:Performing and Audio-Visual Rights Society of Kenya (PAVRISK) is seeking a highly organized and detail-oriented Procurement Officer to...