![Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT)](https://media.trabajo.org/img/noimg.jpg)
Administrative and Procurement Assistant
1 month ago
ABOUT THE COMPANY
Climate change, biodiversity loss, environmental degradation, and malnutrition.
These four interconnected global crises have put at stake the wellbeing of our planet for years. Fueled by COVID-19, their impact on agriculture, landscapes, biodiversity, and humans is now stronger than ever.
Reversing this negative trend is a challenge, but also an opportunity for bold choices and integrated solutions.
Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.
JOB SUMMARY
RequirementsRequired qualifications and experienceBachelor's in administration, Procurement or other relevant subject with proven experience in office administration and supply chain management.At least 2 years of relevant work experience in a closely related field gained in an international organization.Basic computing skills with knowledge of MS Office applicationsGood written and oral communication skillsGood knowledge of English LanguageApplications MUST include reference number REF : Administrative and Procurement Assistant as the position applied for. Cover letter and CV should be saved as one document using the candidate's last name, first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.Applications closing date: 9th August 2024
RESPONSIBILITIES
Clerical WorkManage the front desk, and provide acccess and direction to IITA visitorsManage students' office access keys and registerKeep custody of all IITA offices spare keysParticipate in coordination of security related matters.Running general office errands – bill payments, official document delivery etc.Procurement dutiesFacilitate the procurement process ensuring that the IITA procurement rules are respected in identifying suppliers and sourcing for quotations.Process LPOs via the oracle moduleand share the same with the suppliers.Coordinate shipping of equipment, goods and supplies and liaise with stations on delivery of goods.File all procurement documentsCompile monthly procurement reportsAdministration dutiesAssist in coordination and liason with icipe on immigration related mattersAssist in coordinating administrative mattersMaintenance of the mailing/contact list for the coordination officeMaintain a Logbook of general incoming and outgoing correspondence and ensuring and recording of follow-up actions done.Assist in coordinating travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)Setting up of meeting rooms and meeting facilitation.Assist in event organization such as Conferences, Science Meetings, Project Meetings and Team Meetings in close coordination with the Administrative Coordinator.Coordinate general housekeeping at the office premises to ensure that the office is safe and clean at all times and follow up on all maintainance needs.Participate in inventory counts and fixed assets verifiction as may be requested from time to time.
REQUIRED SKILLS
Strategizing, Written communication, Office administration, management, Ability to coordinate, Procurement, Interpersonal relationships building, Collaboration
REQUIRED EDUCATION
Bachelor's degree
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