Assistant Procurement Officer at

2 months ago

Nairobi, Nairobi Area, Kenya Frontier Counties Development Council (FCDC) Full time

FCDC is a Frontier County Governments' agency mandated to promote, coordinate and facilitate the active and extensive participation of all sectors to effect the socio-economic development of its member counties through a holistic and integrated approach to promote and strengthen inter-regional linkages to ensure the increased viability of the Frontier county-wide and/or Frontier county-specific programs and projects.

Responsibilities
The Assistant Procurement Officer will support the FCDC finance and admin manager in the following tasks and activities:

Procurement Planning

Assist in developing and maintaining the program's procurement plan.
Help identify the procurement needs in collaboration with program staff and stakeholders.
Ensure that procurement activities are aligned with the program's goals and timelines.

Procurement Process

Assist in preparing and issuing requests for quotations (RFQs), requests for proposals (RFPs), and invitations to bid.
Support the evaluation of bids and proposals, ensuring compliance with procurement policies.
Help prepare purchase orders and contracts for the acquisition of goods and services.

Supplier Management

Assist in identifying and evaluating potential suppliers and vendors.
Maintain a database of approved suppliers and vendors.
Support the management of supplier relationships to ensure the quality and reliability of goods and services.

Documentation and Compliance

Ensure that all procurement documentation is complete, accurate, and properly filed.
Support the maintenance of procurement records for auditing and reporting purposes.
Assist in ensuring compliance with organizational and donor procurement policies and procedures.

Logistics and Coordination

Coordinate the delivery and distribution of goods and services to program sites.
Assist in managing inventory and tracking the movement of goods.
Support the resolution of any issues related to procurement and logistics.

Key Deliverables

Updated procurement plans and schedules.
Accurate and complete procurement documentation and records.
Timely and efficient procurement of goods and services.
Effective supplier and vendor management.
Compliance with procurement policies and procedures.

Qualifications and Experience
Education

Degree:
A bachelor's degree in supply chain management, logistics, procurement, or a related field

Skills

Organizational Skills:
Ability to manage multiple tasks, prioritize effectively, and ensure timely procurement processes.

Communication Skills:
Strong verbal and written communication skills

Analytical Skills:
Ability to analyze market trends, pricing, and supplier performance to make informed procurement decisions.

Technical Skills:
Proficiency in procurement software and tools and general office software (e.g., Microsoft Office).

Attention to Detail:
Ensuring accuracy in purchase orders, contracts, and documentation.

Negotiation Skills:
Ability to negotiate favorable terms and prices with suppliers.

Experience

Work Experience:
At least 3 years of previous experience in procurement, purchasing, or a related role is required.

Industry-Specific Experience:
Experience in the food security sector can be advantageous.

Certifications (added advantage)

Procurement Certifications:
Certifications such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP),

Supply Chain Certifications:
Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) can also be beneficial.

Technical Knowledge

Procurement Processes:
Understanding procurement processes, sourcing strategies, and supplier management.

Contract Management:
Knowledge of contract terms, conditions, and negotiation strategies.

Compliance and Ethics:
Awareness of procurement regulations, ethical standards, and compliance requirements.

Personal Attributes

Problem-Solving:
Ability to identify issues and develop solutions to procurement challenges.

Interpersonal Skills:
Ability to work collaboratively with suppliers, internal teams, and stakeholders.

Adaptability:
Flexibility to handle changing priorities and work in a fast-paced environment.

Teamwork:
Ability to support senior procurement officers and work effectively within a team.

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