Senior Executive Assistant at

1 week ago


Nairobi, Nairobi Area, Kenya Securex Full time
With the vision of a safer Kenya and the experience of the police force, former Police Inspector Kishori Lal Sahni started a small investigations company in 1970 which has now grown to be one of the most respected brands in the security industry in the East African Region

Job Summary

The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently.

Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives
Duties and Responsibilities

Maintain the CEO's complex schedules, diaries, coordinating meetings, logistics, international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
Prepare, collate and handover all necessary information required by the CEO prior to any meeting or interaction
Assist in the coordination and execution of special projects, as assigned by the executives
Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
Follow-up on the completion and submission of relevant reports from key stakeholders

Timely and professionally responds to and report outcomes of ad hoc projects, business issues, client requests and stakeholder requests, etc.

that impact the business
Prepare reports, presentations, speeches, etc. on behalf of the CEO
Serve as a point of contact between the executives and various departments, clients, and suppliers
Anticipate the needs of the executives and proactively address them
Prepare and reconciliate expenses for the CEO
Conduct research, collect and analyze data to prepare reports and documents for the CEO when required

Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.

Provide supports to all directors and senior management team when required

Minimum Requirements and Competencies

Bachelor's Degree in any Business Discipline
7+ years' experience in an Executive Assistant role preferably supporting C-level executives
Ability to manage senior executives in the organization
High levels of integrity and confidentiality
Proven ability to streamline processes and enhance efficiency in fast-paced environments.
Able to handle sensitive information with integrity and confidentiality.
Strong written and verbal communication skills.
Exceptional organizational and multitasking abilities, with keen attention to detail

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