Archiving Officer Intern at

3 weeks ago

Nairobi, Nairobi Area, Kenya ENGIE Full time
ENGIE is a leading world group that provides low-carbon energy. Our group is a global reference in low-carbon energy and services.

Job Purpose/Mission

As an Archiving Officer Intern, you will be responsible for overseeing the organization, preservation, and retrieval of records and documents within our archives.

You will play a crucial role in maintaining the integrity of company records and ensuring that they are accessible to those who require them.


Responsibilities:

  • Record Management: Manage the organization's records and documents according to established archival standards and procedures.

Documentation Preservation:
Ensure the preservation and conservation of historical records, including paper documents, photographs, digital files, and other media.

Cataloguing and Indexing:
Create detailed catalogues and indexes of archival materials to facilitate easy retrieval and access for researchers and staff.

Digitization Projects:
Oversee digitization projects to convert physical records into digital formats, ensuring long-term accessibility and preservation.

Access Control:
Implement access controls and security measures to protect sensitive or confidential information within the archives.

Research Support:
Provide support to researchers, historians, and other stakeholders by assisting with inquiries and locating relevant archival materials.

Compliance:
Ensure compliance with relevant regulations, policies, and guidelines related to records management and archival practices.

Knowledge and skills

Experience:
Experience working in archives, libraries, or records management.
Strong knowledge of archival principles, practices, and standards.
Basic knowledge on Excel spread sheets and data entry skills.
Experience assisting customers/clients with escalated issues.
Proven critical thinking skills that demonstrate fact finding/analysis and sound decision making.
Excellent communications skills both written and verbal.
Detail oriented and well-organized.
Ability to multi-task, prioritize and manage time effectively.
High level of self-motivation

Ability to balance multiple tasks while working under tight deadlines with close attention to detail, accuracy, and quality always.

Open to work in a flexible and creative work environment with fast-evolving operations.
Positive attitude is a must for this role.

Qualifications:
Bachelor's degree in library science, Archival Studies or a related field.

Language(s):
English + Kiswahili

Technology:
Ability to use basic Microsoft tools(Word & Excel)

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