Project Coordinator

1 week ago

Nairobi, Nairobi Area, Kenya Danish Refugee Council Full time

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.


Overall purpose of the role:

The Program Coordinator will be responsible for coordinating the project and overseeing the day-to-day implementation of the DRC Kenya team to meet project goals.

The Position holder will technically supervise project staff including being responsible for managing the expectations of and relationships between all project partners, target population and stakeholders.

The incumbent should preferably have experience in cross-border and resilience programming

Duties & Responsibilities:
Project Management, Development, Monitoring and Evaluation

Ensure the project is implemented in ways responsive to the beneficiary communities, donor compliance procedures and vision/mission of each of the partner organizations.

This includes working closely with consortium members, national/local government, relevant stakeholders and community structures to successfully implement and strengthen local capacity.

Ensure that the project has appropriate monitoring, evaluation, accountability and learning systems established (including impact evaluation), and that the project reporting is delivered

Ensure project activities are delivered according to the agreed project proposal and implementation plan, and that all activities and deliverables are completed within the agreed timeframe and budget, reports are submitted as per the agreed schedule and formats are fulfilled as specified in signed agreements.

Ensure work plans are regularly updated in collaboration with the project team, ensure project plans and project tracking tools are used by the project team, and monitor project activity implementation.

Ensure community participatory planning and targeting in line with project design and needs, and following donor compliance procedures.
Provide on-site support through frequent visits to all project sites.
Engage with the various technical staff from DRC and partners to facilitate support to the team.
Serves as the primary contact with respect to project implementation for the donor and strategic stakeholders.

Technical Expertise

Provide technical assistance to implementing teams in areas of resilience and peace building, working alongside Boresha PMU, project partners, Regional Office technical coordinators and DRC Kenya colleagues

Training & Capacity development

Identify training needs of team and explore options for meeting them.

Provide continuous technical support and mentorship for all project staff and partners in the project in order to develop their professional and technical competencies.

Ensure that minimum standards for project management and accountability are met.

Coordination & Partnership

Coordinate the day-to-day implementation of the project and ensure effective integration among the consortium members, with special attention for the specific needs and expectations of the project objectives/aims.

Ensure proper communication mechanisms are in place to guarantee effective and timely communication between project staff and the consortium members and management.

Participate in regular external stakeholder meetings, and maintain external relations with the relevant government agencies, and stakeholders across the project areas.

Promote a positive profile of the project and good understanding among other actors and communities about the project.
Develop and maintain strong working relationships with all stakeholders.
Represent the project at interagency coordination meetings as well as other key stakeholder forums related to the sector.

Budget Management

The post holder will oversee the project budget responsible for budget monitoring, cash forecasting and BFU reviews while working closely with DRC and partners.

Will oversee the project budget in order to maintain project expenditure within budget parameters, ensuring adherence to DRC financial procedures and donor requirements.

Track budget spending and ensure timely reviews of financial transactions and budget utilization every month.

Support team members to utilize financial planning tools, such as spending plans, procurement plans, and work-plans based on activities and budgets.

Work closely with the respective Area Programme and the Country Office team in budget drafting and revision processes as per identified/prioritized needs of the project.

Requirements

Experience and technical competencies:
At least 5+ years of experience working in multi-donor-funded and/or multi-stakeholder projects or programmes managing cross-border programming
Experienced and excellent demonstratable understanding of project cycle management.

Experienced working with and implementing projects aimed at addressing challenges faced by displacement affected entrepreneurs to maintain and grow their businesses.

Excellent analytical and report-writing skills
Has excellent communication (spoken and written) and presentation skills
Excellent planning and organizational skills coupled with conflict management skills
Experience with remote technical management of staff
Possess a sense of cultural awareness, sensitivity and respect for diversity
Strong organizational, team spirit and team work skills

Education

Master's in Development Economics; International Development, Entrepreneurship, Business Administration, or other relevant fields, or Bachelors with relevant work experience.


Language:
Written and spoken fluency in English and Kiswahili

Key stakeholders:
Internal

Consortia partners
DRC SMT and Area Managers

External

Relevant County and national government line ministries
Relevant Government of Kenya departments
Relevant Inter-agency working groups
Project Donor

About you:
In this position, you are expected to demonstrate DRC's five core competencies:

Striving for excellence:
You focus on reaching results while ensuring an efficient process.

Collaborating:
You involve relevant parties and encourage feedback.

Taking the lead:
You take ownership and initiative while aiming for innovation.

Communicating:
You listen and speak effectively and honestly.

Demonstrating integrity:
You act in line with our vision and values.

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