Procurement Intern at

2 weeks ago

Nairobi, Nairobi Area, Kenya Habitat for Humanity International Full time

Habitat for Humanity International, generally referred to as Habitat for Humanity or simply Habitat, is an international, non-governmental, and nonprofit organization, which was founded in 1976.


JOB PURPOSE

Reporting to the Procurement officer, the Procurement Intern will provide procurement support on various tasks within the Procurement function under finance and operations department.


DURATION OF INTERNSHIP:
UNTIL 31 DEC 2024

KEY RESPONSIBILITIES
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Assist in processing procurement transactions for payments.

Assist in the preparation of Local Purchase/Service Orders and ensure all back up documents are attached before being signed off by signatories.

Assist in maintaining the supplier payment tracker by alerting the procurement officer about any due payments, compiling all relevant invoices, secure approvals by various HOD's/Budget holders, compile procurement documentations to be presented to finance for processing and disbursement.

Assist in receiving, reviewing logs & routing incoming communication and procurement requests/invoices.
Assist in routine follow up action on procurement matters on behalf of the procurement officer.

Supports with the maintenance of the procurement tracker and other status reports on procurement activities and work in progress.

Assist Procurement Officer and Admin in raising quotations, quotation analysis, preparing the tender and procurement documents.

Together with the procurement officer, ensures that goods, services and works procured by the HFH Kenya are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).

Filing (soft and hardcopies) of procurement documents including quotations, minutes and contracts ensuring that the complete procurement files are uploaded on in the appropriate folders(e-filing).

Scanning of various procurement documents as and when required by your supervisor.
Participate in procurement committee meetings, departmental meetings, take minutes as and when requested.

KEY PERFORMANCE MEASURES / INDICATORS

Timely updating of procurement tracker.
Timely preparation of bidding documents, evaluation reports and contract award submissions.

Timely preparation of the supplier payment tracker and submitting of fully backed up payments documents to finance for processing.

Adherence to procurement policy and procedures.

REQUIREMENTS

QUALIFICATIONS
Degree in procurement and logistics or another relevant Degree or
Higher diploma in procurement and logistic with membership to KISM.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

Good interpersonal skills
Fluency in English with excellent verbal and written communication skills
Strong organizational skills
Attention to details and timeliness in reporting
Analytical
Team player
Ability to work with minimal supervision
Possess a certificate of good conduct

EXPERIENCE
Not more than 1 years' experience of working in a logistics & procurement unit with an INGO.

Previous experience as a procurement and logistic clerk or procurement assistant or an intern in INGO will be an added advantage.

Good knowledge and understanding of procurement and logistics procedures including donor compliance.

OTHER INFORMATION
Willing to uphold Christian principles of HFH Kenya
Ability to work long and odd hours, including weekends
Confidentiality
Honesty
High levels of integrity

  • Procurement Intern

    4 weeks ago

    Nairobi, Nairobi Area, Kenya World Food Programme Full time

    ABOUT THE COMPANYThe World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.JOB SUMMARYThe Procurement unit would like to harness the business-oriented analysis skills to better achieve its strategic goals of being agile, being reliable & cost efficient, supporting quality & safety, and strengthening national capacities &...

  • Procurement Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Procurement Assistant at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Procurement and Contracts Intern at

    6 days ago

    Nairobi, Nairobi Area, Kenya African Wildlife Foundation Full time

    The African Wildlife Foundation, together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever.Job SummaryThis position will be an integral part of AWF's global Procurement and Contracts team and will oversee and support all procurement and contracting activities across the organization. In liaison with the...

  • Procurement Assistant(4 Months) at

    1 month ago

    Nairobi, Nairobi Area, Kenya United Nations Office at Nairobi (UNON) Full time

    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the...

  • Procurement Consultant

    1 month ago

    Nairobi, Nairobi Area, Kenya Rural Agency for Community Development and Assistance (RACIDA) Full time

    AU-IBAR is a specialized technical office of the African Union Commission (AUC), headed by the Director who reports directly to the AUC through the Department of Rural Economy and Agriculture (DREAObjective of the Consultancy The main objective of the consultancy is to provide responsive, effective, and quality expert procurement services to internal staff...

  • Procurement Specialist

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Procurement Specialist

    2 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Procurement Specialist

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Procurement Specialist

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Development Programme Full time

    Job DescriptionDescription –>The Procurement Specialist will ensure that procurement processes in the region are in line with UN Women's goals, plans, and strategies and in compliance with applicable procurement policies and guidelines. The incumbent will lead the Regional Procurement Review Committee in ensuring compliance of procurement within the region...

  • Procurement Manager

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Global Alliance for Improved Nutrition (GAIN) Full time

    ABOUT THE COMPANYThe Global Alliance for Improved Nutrition (GAIN) is an independent non-profit foundation based in Geneva, Switzerland. GAIN was developed at the UN 2002 Special Session of the General Assembly on Children.GAIN is an organization driven by the vision of a world without malnutrition. To achieve its goal, GAIN mobilizes public-private...

  • Procurement Officer

    2 weeks ago

    Nairobi, Nairobi Area, Kenya Corporate Staffing Services Full time

    Procurement jobs. AGRA is an alliance led by Africans with roots in farming communities across the continent. We understand that African farmers need uniquely African solutions designed to meet their specific environmental and agricultural needs so they can sustainably boost production and gain access to rapidly growing agriculture markets.The Role:Reporting...

  • Procurement Assistant at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Mr. Green Trading Africa Kenya Ltd Full time

    Mr. Green Africa is a Nairobi-based recycling start-up whose vision is to change people's perceptions towards. Waste equals valueSummaryThe Procurement Assistant is responsible for the provision of accurate and timely assistance in administration of the procurement functions. The incumbent will work closely with user departments to ensure timely satisfaction...

  • Procurement Officer at

    4 weeks ago

    Nairobi, Nairobi Area, Kenya Trees for the Future Full time

    Trees for the Future (TREES) has a solution to some of the world's most pressing challenges - the Forest Garden Approach - but as we continue to work closely with farmers on the ground we are constantly discovering ways to increase our impact.SummaryThe Procurement Officer will oversee the procurement activities in the Country Program across multiple regions...

  • Procurement Officer

    1 month ago

    Nairobi, Nairobi Area, Kenya USERNAME INVESTMENT LIMITED Full time

    ABOUT THE COMPANYUsername is a leading real estate company based in Nairobi, who's aim is to be the best and the most preferred real estate company in Kenya.JOB SUMMARYRequirements:Must have Bachelor's Degree in Procurement / Supplies or a Business field from a recognized institution.Must have a Graduate Diploma in Purchasing & Supplies (CIPS) or its...

  • Senior Procurement Officer at

    4 days ago

    Nairobi, Nairobi Area, Kenya United Nations Office for Project Services (UNOPS) Full time

    The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.Functional Responsibilities:Key results expected:Implementation of transactional procurement Management of...

  • Procurement Officer at

    1 week ago

    Nairobi, Nairobi Area, Kenya Username Investment Limited Full time

    Username Investment Limited is the leading Kenyan based real-estate development and Investment Company. We desire to provide the current and upcoming generations with a place they can call home.ResponsibilitiesThe Procurement Officer will perform specific functions as mentioned in the key responsibilities and facilitate timely and efficient procurement of...

  • Temporary Procurement Officer

    3 weeks ago

    Nairobi, Nairobi Area, Kenya Alliance For a Green Revolution Africa (AGRA) Full time

    ABOUT THE COMPANYAGRA is an alliance led by Africans with roots in farming communities across the continent. We understand that African farmers need uniquely African solutions designed to meet their specific environmental and agricultural needs so they can sustainably boost production and gain access to rapidly growing agriculture markets.JOB...

  • Procurement Assistant at

    3 weeks ago

    Nairobi, Nairobi Area, Kenya United Nations Office on Drugs and Crime (UNODC) Full time

    For two decades, the United Nations Office on Drugs and Crime (UNODC) has been helping make the world safer from drugs, organized crime, corruption and terrorism. We are committed to achieving health, security and justice for all by tackling these threats and promoting peace and sustainable well-being as deterrents to them. Because the scale of these...

  • Director, Procurement at

    1 month ago

    Nairobi, Nairobi Area, Kenya Kenya Medical Supplies Authority (KEMSA) Full time

    Kenya Medical Supplies Authority (KEMSA) is a state corporation under the Ministry of Health established under the KEMSA Act 2013 whose mandate is: Procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals...