Legal Secretary
3 weeks ago
ABOUT THE COMPANY
We are a comprehensive Human Capital Consultancy firm dedicated to helping organizations just like yours with their HR activities and work.
JOB SUMMARY
Location : Upperhill ,Nairobi.Salary Range : 40K - 60K.Company DescriptionEmployd Staffing Solutions Ltd is a comprehensive Human Capital Consultancy firm located in Nairobi County, Kenya. We assist organizations with their HR activities and work to create productive and fruitful relationships with our clients. Our services include Recruitment, Labour Outsourcing, Payroll Management, and Employee Training.Job BriefOur Client is a Law firm in Upperhill ,Nairobi ,we are looking for a legal secretary conversant with Land Matters (Conveyancing/Transfers), and Succession/Probate Matters to join their team.
RESPONSIBILITIES
Responsibilities:
• Provide comprehensive secretarial and administrative support to the Partner/associates and other staff.
• Proofread legal documents to ensure accuracy in grammar and spelling.
• Filing, this will include daily filing of correspondence and documents and the opening, closing, storage and retrieval of client files per detailed procedures.
• Manage, sort and distribute incoming mailings, deliveries and other communications, and prepare correspondence and enclosures for dispatch.
• Making appointments, arranging meetings and maintaining an up-to-date diary for the Partner.
• Greeting and receiving clients and visitors and answering their inquiries.
• Act as a point of contact/liaison between the law firm and the clients.
• Drafting bills to clients and disbursement bills.
• Gather, manage and disseminate information to ensure the smooth running of the law firm.
• Take minutes and dictation during meetings.Key Requirements
• Diploma in Secretarial Work or equivalent.
• Must have three years of experience in a similar role (ideally with conveyance expertise).
• Fast and accurate audio and copy typing.
• Produce and file documents (using the Case Management System).
• Have basic knowledge and understanding of legal terminology.
• IT literate - knowledge of MS Excel, MS Word and Outlook.
• Ability to communicate clearly and effectively, both orally and in writing, with lawyers, staff, vendors and external contacts.
• Must have a thorough command of the English language, including excellent spelling, grammar and punctuation.
• Ability to provide internal and external contacts with quality customer service regarding non-legal matters of a routine nature.
REQUIRED SKILLS
Office administration, management, Answering telephones and call management, Typing and note taking, Secretarial work, Legal analysis, Documentation and record keeping
REQUIRED EDUCATION
Diploma, Associate's degree
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