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Integrated Planning, Management and Reporting Specialist

3 months ago

Nairobi, Nairobi Area, Kenya UNEP - United Nations Environment Programme Full time
Result of Service

The assignment's ultimate result includes the following: 1) Support is provided to the IPMR Technical Help Desk. Questions are responded in a timely manner and a data base of pertinent Q&A is created, continuously updated and made available to end users, 2) The Data Quality Assurance Plan is implemented.

The data of all projects has been verified to allow the Project managers to create, implement, monitor and report, and close the projects in IPMR.

Project teams are able to seamlessly use IPMR within the required timeframe. 3) Tailored training sessions to ensure optimum use of IPMR and its data.

Work Location

Nairobi

Expected duration

7 months

Duties and Responsibilities


The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP's Policy and Programme Division performs strategic planning, coordination, and monitoring of UNEP's programmes as well as coordinates UNEP's engagement with the wider UN system and global processes.


The main duties and responsibilities are:
a) Develop a project tracking management mechanism in IPMR from the point of project approval to project closure updating it regularly. b) Provide technical support to the IPMR help desk by promptly addressing issues brought to the attention of the help desk by project managers and other users of IPMR data and preparing and maintaining a records log of support requested by project managers and needs addressed by the help desk on a weekly basis. c) Provide quality assurance support for project data entered and submitted for approval in IPMR by project managers, to ensure that organizational guidance and policies are adhered to with the aim of improving data quality and use. d) Extract and analyze UNEP's entire project portfolio using IPMR data models and Power Bi for use in determining various corporate compliance ratings such as project monitoring and reporting, Geography and SDG tagging and project closures. e) Provide technical inputs and recommend corrective actions to ensure data reliability through documenting data extraction methodologies, data standardization parameters and optimization of data use across multiple UNEP platforms such as Open Data and IATI. f) Review and provide technical inputs to relevant project templates and their application in IPMR such as the project document and operational closure templates. g) Conceptualize and deliver relevant training and capacity building to UNEP project managers on various aspects of IPMR, such as monitoring and reporting, project creation and closure. This includes preparing draft background documentations and presentations and consequently presenting them. h) Communicate with the Umoja team in New York a) on future advancement of features in IPMR and b) through their ticketing system, register technical issues affecting use of IPMR for their resolution.

Upon rollout of new features and guidance from Umoja team, provide technical training to UNEP project managers and other IPMR data users i) Review and provide technical inputs to Quarterly Business Review (QBR) reports on project data, specifically on tracking statistics of UNEP's different project portfolios such as GEF, GCF, OzonAction, Programme of Work.

j) Extract data and undertake analysis upon request to respond to audit and evaluation queries pertinent to IPMR data. The individual contractor will report to the Head of the Programme Monitoring and Reporting Unit, Policy and Programme Division.

Qualifications/special skills

1) A High school Diploma is required. 2) The years of experience is reduced by two for candidates who possess a Bachelor's degree in statistical analysis, information technology, computer science, or project management. 3) A minimum of five (5) years relevant work experience in data and project management is required. 4) Experience in the use of an Enterprise Resource Planning (ERP) system is required. 5) Previous experience in IPMR and related data models will be an added advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required.

Additional Information

Competencies:

  • Technological awareness - Stays updated with available technologies; possesses familiarity with a range of data visualization tools and dashboard platforms and demonstrates expertise in utilizing them to create interactive and user-friendly reports. Has deep understanding of Integrated Planning and Monitoring Resource data models in Self Service Analytics and Project Managers Dashboard and their application for effective project management.
  • Professionalism- Demonstrates excellent analytical skills with the ability to effectively analyze and interpret data. Proficient in creating visually appealing and impactful data visualizations that convey complex information clearly and concisely. Understands how to organize and structure data within reports and dashboards to ensure easy navigation and comprehension. Exhibits the ability to identify challenges and bottlenecks in data reporting and visualization and offers creative solutions to overcome them effectively. Capable of meeting deadlines and efficiently managing time.
  • Client orientation- Identifies client needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the client's environment to keep informed and anticipate problems. Keeps clients informed or progress or setbacks in projects. Meets timeline for delivery of products or services to clients.
  • Planning and organization- Demonstrates effective project management skills to meet deadlines, manage resources, and collaborate with stakeholders. This includes the ability to establish clear and aligned goals in line with agreed-upon strategies. Displays foresight in identifying potential risks and incorporate contingency plans into their planning process. Monitoring progress and adjusting plans as necessary.
No Fee


THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.