Sudan Information Management Officer

Job Summary:

This position is responsible for providing information management support to the Protection, Shelter/NFI and Site Management Clusters in Sudan. The successful candidate will ensure efficient coordination, precise data collection and analysis, effective information dissemination, and the development of compelling communications and advocacy materials.

Key Responsibilities:

• Engage in bilateral communication with Cluster partners to validate and ensure the accuracy of records maintained in the ActivityInfo 5Ws databases for all three clusters.
• Support the three clusters in the analysis of processed data and information and perform data quality and consistency control.
• Compile response monitoring data and generate comprehensive narrative reports for both OCHA and the Refugee Consultation Forum.
• Ensure consistent follow-up with sub-national cluster coordinators of three clusters to ensure punctual completion and submission of state-level gap analysis sheets and bi-weekly reports.
• Create compelling communications and advocacy materials which amplify our work and needs to a wider audience and enhance donor confidence and catalyze the mobilization of additional resources.
• Manage user access in the ActivityInfo 5Ws databases, and make necessary adjustments to the database design, data collection forms, and reports directly within ActivityInfo.
• Maintain and update existing PowerBi dashboards as required, and design and implement new ones to suit evolving needs.
• Improve existing tools for Stock Mapping and Post Distribution monitoring, as well as develop new tools in Kobo as necessary.
• Ensure cluster contact management and information dissemination via Kobo, Klaviyo, alongside analyzing partner engagement to optimize communication efforts.
• Provide information management support to cluster specific and joint/harmonized needs assessments and support the clusters coordinators in developing tools and making methodological decisions about needs assessment design.
• Facilitate the information management aspects of the HRP 2026 development, including comprehensive needs analysis and calculation of the PiN and severity figures at locality level, in line with JIAF 2.0 for Protection, Site Management and Shelter/NFI Cluster as well as Shelter Severity Classification (SSC) system developed by the Global Shelter Cluster (GSC).
• Facilitate the calculation of the three clusters-specific funding requirements through activity-based costing and locality level targets with further prioritization specific to each activity and population group.
• Support and leverage geographic data for map production and use in geographic information systems (GIS).
• Actively represent three UNHCR-led Clusters in the Information Management Working Group, and any other relevant meetings as required, feeding back to the cluster's coordination teams as relevant.
• Facilitate the training of Cluster partners and coordination team members on the utilization of Cluster information management tools and products, as required. Further, extend training on essential skills such as data collection, analysis, visualization, and protection of sensitive data, to enhance the overall capacity of key partners.
• Maintain the Sudan pages on the Global Clusters platforms and ReliefWeb websites, ensuring that all relevant documents and information are regularly posted and updated, thereby providing real-time access to essential data and resources.
• Produce quarterly factsheets for the Global Shelter Cluster (GSC), share quarterly response monitoring data with GSC, and maintain regular liaison with GSC information management officers.
• Develop and assist in the implementation and operationalization of a national strategy on Information Management that transcends across the Tri-Cluster.
• Ensure that the clusters' coordination teams have access to robust systems for file storage and e-mail.
• Develop and/or operationalize or enhance clusters' specific common data standards to be promoted among cluster memberships.
• Perform any other duties as required.