Facilities Professional

Job Title: Facilities Coordinator

Overview:

The Facilities Coordinator will be responsible for managing the day-to-day operations of the site, including reception, mail services, meeting and events, cleaning, waste management, vending and food services. The role will also involve monitoring and maintaining office equipment and supplies, as well as managing regular contact with vendors.

Duties and Responsibilities:

• Manage the team providing first line soft services to the site(s)
• Monitor and maintain office equipment and supplies
• Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
• Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
• Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers and action queries promptly in line with service level agreements
• Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
• Travel/Visitors' support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
• Assist in the organizing of internal and external Client events
• Managing the quality of conferencing facilities
• Manage food and kitchen facilities – provide direction to housekeepers
• Raise purchase orders
• Manage Wiki pages and other communication channels for the site(s)
• Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
• Responsible for all other duties and tasks as assigned

Requirements:

• Knowledge of the Facilities/Office Services Coordinator role
• Previous experience of working within a high profile corporate environment
• Previous reception or hospitality experience
• Education: Diploma/degree level
• Problem solving skill
• Good decision making
• Excellent written/verbal communications
• Spreadsheet and word processing
• Customer focused
• Good inter-personal skills
• Assertive
• Attention to detail

What We Offer:

• A dynamic and inclusive work environment
• Opportunities for career growth and development
• Competitive salary and benefits package
• Recognition and rewards for outstanding performance

Contact Us: