Transaction Lifecycle Manager

1 week ago

Tatu City, Kenya beBeetransaction Full time

**Transaction Support Specialist Position Overview**

This role is crucial in supporting the sales and legal departments in efficiently managing the real estate transaction lifecycle. Responsibilities will center on ensuring timely closings, maintaining accurate documentation, and driving process excellence to support revenue realization.

**Key Responsibilities**

  • Validate transaction documentation to ensure accuracy and completeness.
  • Closings should be completed on schedule.
  • Regularly update the sales team on parcel availability.
  • Maintain up-to-date records in the CRM system.
  • Liaise with external legal counsel for status updates and weekly progress reviews.
  • Coordinate with external partners to supply necessary information and documentation.
  • Draft transactional documents, including offer letters and sale/lease agreements.
  • Manage third-party service providers (e.g., agents), including commission and agency agreements.
  • Complete all transaction documentation for purchasers within established deadlines.
  • Review land checklists and prepare draft term sheets for internal review.
  • Track critical dates and transaction terms.
  • Oversight of contract administration and comprehensive document records on platforms such as Egnyte.
  • Prepare professional correspondence as needed.
  • Track deliverables and follow up on pending items.

**Requirements**

  • Bachelor's Degree or Diploma in Law, Legal Studies, or a related field from a recognized institution.
  • A minimum of four years' experience as a Paralegal or Legal Assistant in a high-paced legal environment, with a specialization in conveyancing and property transactions.
  • Solid understanding of drafting conveyancing documentation, including but not limited to offer letters, agreements for sale, leases, transfers, completion statements and discharge documents.
  • Familiarity with land transaction workflows and compliance requirements under Kenyan land laws, including document registration processes at the Ministry of Lands.
  • Proficiency in using legal document and records management systems, as well as CRM tools and digital file-sharing platforms (e.g., Egnyte).
  • Demonstrated ability to draft, review, and manage conveyancing documentation under tight timelines and to a high degree of accuracy.
  • Excellent communication, coordination, and stakeholder engagement skills, with an aptitude for multitasking and proactive follow-up.

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