Business Support Team Member

2 days ago

Nairobi, Nairobi Area, Kenya beBee Careers Full time

Core Responsibilities:

  • Schedule and coordinate meetings and appointments efficiently.
  • Oversee operational tasks to maintain optimal office performance.
  • Prepare and distribute meeting briefs, minutes, and reports.
  • Provide personal assistance to the Partner and support them in various tasks.
  • Represent the Partner and management in various meetings and discussions.
  • Assume key leadership responsibilities and take charge of specific projects.
  • Handle reception and corporate communication, ensuring effective communication with stakeholders.
  • Manage mail, phone calls, and other corporate communication tools on behalf of the partner.
  • Perform secretarial duties for the Partner and staff members, including preparing documents and managing files.
  • Monitor and manage Petty Cash and administrative budgets, tracking resource utilization and optimizing expenses.
  • Ensure timely payment of bills and invoices.
  • Coordinate travel arrangements, accommodations, and visas for the Partner and office team.
  • Manage maintenance, repairs, and operational issues to ensure seamless office operations.
  • Act as the key liaison contact for the office between various stakeholders, including government authorities, suppliers, clients, and staff.
  • Supervise staff, handling their issues, delegating tasks, and providing guidance and support.
  • Contribute to financial management by invoicing and collecting payments in a timely manner.
  • Participate in business development initiatives by contributing to bid preparation, tender proposals, and presentations.
  • Join in event planning efforts by participating in organizing office events such as tournaments and sponsorships.

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