Intern

1 week ago

Nairobi, Nairobi Area, Kenya Proto Energy Full time 20,000 - 40,000 per year

The responsibility is to manage records, schedules, and supplies for a maintenance department, performing clerical duties to ensure smooth operations and equipment upkeep. Essential skills include data entry, proficiency with Microsoft Office, excellent communication, organizational skills, and the ability to multitask.

Key Responsibilities & Duties

  • Inventory Management:
  • Maintain accurate records of maintenance supplies and parts.
  • Conduct regular physical inventory counts.
  • Issuing tools, spare parts, and equipment as needed
  • Documentation and Reporting:
  • Maintain records of inventory transactions, including receipts, issues, and returns.
  • Maintain ISO records
  • Maintain maintenance records (Maintenance orders forms and checklists)
  • Maintain payroll information by collecting, calculating and entering data.
  • Updating payroll records and preparing payroll reports (Attendance, Overtime and Night shift allowance)
  • Prepare reports and summaries of maintenance activities, downtime, and equipment availability.
  • Ensure compliance with company policies and procedures regarding documented information.
  • Coordination and Support:
  • Collaborate with the maintenance team to identify inventory needs and priorities.
  • Assist in organizing and storing inventory in a systematic and accessible manner.
  • Respond to maintenance staff inquiries regarding inventory availability and status.

Knowledge Requirements

  • Education background in Business administration/Procurement
  • Proficiency in Microsoft Office
  • Computer literate
  • Technical knowledge is an added advantage.

KEY PERFORMANCE INDICATORS

  • Maintain inventory accuracy above 95%
  • 100% adherence to HSE policies and storage regulations
  • Maintain 100% documentation accuracy
  • Maintain 100% payroll inputs accuracy

Conduct regular stock audits with less than 2% variance

Must have skills

  • Excellent planning and organizational skills.
  • Excellent attention to detail and accuracy.
  • Strong time-management skills.
  • Strong numerical and data entry skills.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Self-motivated and able to work under pressure.
  • Ability to work a flexible schedule, including extra hours, shifts, weekends and holiday.

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