General Accountant

Job Title: General Accountant. 

Reporting To: MIS Manager. 

Department: Finance

JOB SUMMARY

The General Accountant will support the Finance and Operations functions by ensuring accurate posting of supplier invoices, timely reconciliation of vendor accounts, and assisting in the management of inventory and procurement processes. The role involves maintaining proper financial records, supporting warehouse operations, and ensuring smooth coordination between finance, procurement, and stores.

KEY ROLES & RESPONSIBILITIES:

1. Posting AP Invoices and Credit Notes:

· Post AP invoices and credit notes within 24 hours of receipt.

2. Processing AP Payments:

· Post all AP payments, withhold VATs, and withholding taxes within 2 hours of receiving bank statements.

3. Allocations and Adjustments:

· Allocate and pass petty adjustments within 24 hours.

4. Reconciliations:

· Reconcile individual suppliers' accounts and control accounts by the 5th day of each month.

· Perform bank reconciliations within 24 hours of receipt of bank statements.

5. AP Reporting:

· Prepare various AP reports, including AP ageing report, accrual report, payment register, and spend analysis report by item groups, by the 4th day of the month or as required.

6. Documentation:

· Properly document AP records according to company policy.

7. Inventory management:

· Assist in inventory management, including stock receiving, issuance, and reconciliation.

· Participate in periodic stock counts and investigations of variances.

· Support the warehouse team in maintaining proper inventory documentation.

· Ensure all stock movements are accurately captured and reported to the finance department.

8. Procurement and Logistics:

· Assist in raising purchase requisitions and preparing purchase orders as guided.

· Liaise with suppliers to obtain quotations and delivery schedules.

· Support the procurement team in vendor evaluation and record maintenance.

· Follow up on delivery timelines and ensure proper documentation for received goods and services.

9. Compliance EHS and Food Safety:

Ensure compliance with company policies and OSHA guidelines.

Ensuring that the FSMS conforms to the requirements as established

Verify that all activities are conducted as planned and in line with FSMS.

KEY PERFORMANCE INDICATORS (KPIS)

1. Timeliness of Posting AP Invoices and Credit Notes:

· KPI: Post AP invoices and credit notes within 24 hours of receipt.

Target: 100% of invoices and credit notes posted within 24 hours.

2. Efficiency in Processing AP Payments:

· KPI: Post all AP payments, withhold VATs, and withholding taxes within 2 hours of receiving bank statements.

Target: 98% of AP payments and withholdings posted within 2 hours.

3. Accuracy in Allocations and Adjustments:

· KPI: Allocate and pass petty adjustments within 24 hours.

Target: 100% of allocations and adjustments completed within 24 hours.

4. Reconciliations:

· KPI: Reconcile individual suppliers' accounts and control accounts by the 5th day of each month.

Target: 100% reconciliations completed accurately by the deadline.

5. Preparation of AP Reports:

· KPI: Prepare AP ageing report, accrual report, payment register, and spend analysis report by item groups by the 4th day of the month or as required.

Target: 100% reports prepared accurately and on time.

6. Proper Documentation:

· KPI: Properly document AP records according to company policy.

Target: 100% compliance with documentation policies.

7. Overall Performance:

· KPI: Consistently meet or exceed all above targets.

· Target: Achieve at least 95% of all specified KPIs each month.

Qualifications:

· Bachelor's degree in Finance, Accounting, or a related field.

· Proven experience in accounts payable or a similar role.

· Strong understanding of accounting principles and AP processes.

· Proficiency in accounting software (SAP B1) and MS Office, particularly Excel.

· Excellent organizational and time-management skills.

· Attention to detail and accuracy.

· Strong communication and interpersonal skills.

· Ability to work independently and as part of a team.

· Knowledge of local tax regulations and compliance requirements.

Key Competencies:

· Analytical thinking and problem-solving skills.

· Ability to handle multiple tasks and meet tight deadlines.

· Customer-focused with a commitment to providing excellent service.

· Strong ethical standards and integrity.