Payroll Coordinator

2 days ago

Nairobi, Nairobi Area, Kenya Career Directions Limited (CDL) Full time 900,000 - 1,200,000 per year
KEY RESPONSIBILITIES

• Payroll Administration: Process monthly payroll accurately and on schedule. Enter,verify and maintain employee payroll data, including salary adjustments,overtime, allowances, deductions and benefits. Manage payroll-related expenses, ensuring proper posting and allocation. Perform monthly payroll reconciliations to identify and resolve discrepancies. Review and approve payroll journal entries before posting to the General Ledger.Conduct General Ledger to Payroll reconciliations on a monthly, basis

• Statutory Compliance & Reporting: Ensure timely remittance of statutory deductions. Prepare and submit accurate tax filings, reconciliations, and compliance reports.Stay up to date with changes in payroll laws, tax regulations and employment legislation. Ensure company payroll practices align with labor laws and statutory requirements.

• Employee Data & Records Management:Maintain accurate and confidential payroll records for all employees. Process and update employee changes such as new hires, promotions, transfers. deductions, benefits, and terminations. Support HR with employee queries regarding payslips. deductions, and payroll policies

• Internal Controls & Policy Implementation: Safeguard sensitive payroll information and ensure confidentiality at all times. Support audits by providing required payroll records, reconciliations and compliance documentation

• Reporting & Analytic: Prepare payroll reports on a monthly, quarterly, and annual basis for management review. Provide variance analysis payroll trends, and budget support to Finance and HR. Officer insights and recommendations to improve payroll efficiency and accuracy.

• Stakeholder Engagement: Communicate payroll-related information clearly and promptly to employees and management. Liaise with HR, Finance and external partners (e g, tax authorities pension providers) to ensure smooth payroll operations. Provide training and support to internal stakeholders on payroll procedures where needed

• Compliance: Ensure compliance with relevant policies and procedures and governance

RequirementsQUALIFICATION & EXPERIENCE

• Bachelor s degree in finance,Accounting HR, or related field

• Professional certification in Payroll, Accounting, or HR (added advantage)

• Three (3) years experience in payroll administration or a related role

• Strong knowledge of payroll software and statutory requirements

• High attention to detail accuracy and confidentiality.

• High integrity, awareness and Problem-soiving orientation

• Excellent communication and analytical studs

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